> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Create a Manual Receiving Order?

> Record a vendor invoice that doesn't go through inventory and post its cost straight to an expense account from one screen.

Manual Receiving records a vendor invoice that isn't tied to inventory and posts its cost directly to an expense account.

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### **Business Value**

* Records vendor invoices that never enter your inventory.
* Increases vendor liability so the invoice is paid normally.
* Posts costs straight to the correct expense account.
* Applies VAT and trade-tax deductions on the whole invoice or per line.
* Creates a balanced journal voucher automatically from one screen.

### **Use Cases**

* Accountant records a vendor's transportation invoice that never enters inventory.
* Purchasing clerk books general items consumed right away, such as cement or wood.
* Finance manager splits one invoice across several expense accounts in a single entry.

### **How It Works**

| **Where:** Back Office → Accounts Payable → Manual Receiving → Add New |
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* Go to **Back Office → Accounts Payable → Manual Receiving** and click **Add New**.
* Select the **Vendor** using autocomplete or the magnifying glass.
* **Optional:** choose a trade-tax (purveyor) deduction rate — such as **Trade Tax 1%** or **Trade Tax 3%** — to apply to the whole invoice.
* Select the invoice **Date**, and **optionally** enter the vendor's invoice number in the **Receiving number** field.
* Select the **JV code** for payable transactions.
* **Optional:** if the invoice has VAT, add the tax amount and choose the purchasing tax department — applied to the whole invoice or to specific lines.
* For each line, enter the **amount** and select the **Expense account**. You can add a description and a per-line tax deduction.
* Click **Save and edit**, then **Submit** to create the **Journal Voucher**.

#### **Posting the Journal Voucher**

* After submitting, the **JV** button appears — click it to open the journal voucher.
* Review the record. The amount is already balanced — vendor liability on the credit side, the expense account on the debit side.
* Click **Post** to finalize.

| Note: After posting, the invoice appears under **Pay to Vendor**, where you can settle it and reduce your liability to that vendor. |
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