> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manual Receiving — Bulk Submit and Unsubmit

> Submit or unsubmit many manual receiving records at once from the Manual Receiving listing screen.

Submit or unsubmit multiple manual receiving records in one action from the listing screen.

### **Business Value**

* Speeds up clearing a batch of pending manual receivings.
* Removes the need to open every record to submit it.
* Reverses a batch just as quickly with Unsubmit.
* Names the record in every failure message.
* One failed record never stops the rest of the batch.

### **Use Cases**

* Accountant selects a month's pending receivings and submits them all before closing the period.
* Cost controller unsubmits a batch entered against the wrong period and re-enters it.
* Accounts payable clerk submits a day's records without opening each one individually.

### **How It Works**

| **Where:** Back Office → Accounts Payable → Manual Receiving |
| ------------------------------------------------------------ |

Submitting a manual receiving moves it from **Pending** to **Submitted** — it prepares the accounting entry without posting it. Posting stays a separate, explicit step. Both actions are now available in bulk from the listing screen, alongside the existing **Post** action.

#### **Bulk Submit**

* Select one or more records in the listing, or use select-all.
* Open the **Actions** menu and choose **Submit**. It sits above **Post**.
* Confirm at the dialog: *"Are you sure you want to perform the Submit action for the selections?"*

Each selected **Pending** record is submitted: its status becomes **Submitted** and its accounting entry stays unposted — the **Posted** column still reads **No**. Bulk Submit never posts an entry. Records that are already **Submitted** are skipped silently, with no error and no change.

Bulk Submit follows the same permissions as submitting from inside a record — users allowed to create and edit manual receivings.

#### **Bulk Unsubmit**

* Select the records, then choose **Unsubmit** from the **Actions** menu. It sits below **Submit**.

Each selected **Submitted** record returns to **Pending** and its prepared, unposted accounting entry is removed. If the entry had already been posted, it is unposted first. Records that are still **Pending** are skipped silently.

**Paid records cannot be unsubmitted.** Each one reports `Couldn't unsubmit manual receiving {ID} as the receiving is already paid` and the rest of the batch continues.

#### **When a record fails**

Every failure message identifies the record by its ID, so you always know which one to fix, and the batch continues with the remaining records:

* A submit blocked by a restricted period reports `Couldn't submit manual receiving {ID} as the selected GL Period is restricted`.
* An unsubmit whose posted entry falls in a restricted period reports `Couldn't unsubmit manual receiving {ID} as its JV is within a GL Restricted period`.

| **Note:** A single failure never stops the batch — the remaining selected records are still processed. Review the messages after the action to see which records need attention. |
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