> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.
# How do I add a deposit to a travel agency that has an AR Account?
> When a travel agency pays to the hotel a deposit in advance to cover their future guests' reservations it has to be recorded on the travel agency's account as a deposit. In this case where you woul...
When a travel agency pays to the hotel a deposit in advance to cover their future guests' reservations it has to be recorded on the travel agency's account as a deposit.
In this case where you would like to add a deposit for a specific travel agency from back office accounts receivable we follow the below steps:
**[Back office → Accounts Receivable → Select AR Account → Open Balance](https://manage.kwentra.com/income/araccount/)**
From here you would select the **Deposit** option to add the advance payment the travel agency paid to the hotel.
1. Click on **Deposit.**
2. Select the department "transaction code" specified for travel agency deposits.
3. Enter the amount of the deposit.
4. Select the date of the transaction.
5. **Optional:** add a comment to the deposit to reflect in your reports.
6. Click **Save.**
Below is how the deposit would like on the verified invoices screen "open balance":
* Deposits created would not have an invoice number.
* Deposits paid in advance will automatically get deducted once there are invoices paid to city ledger from front office and verified by receivable clerks.
