> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Multi-Currency Accounts Receivable

> Set a default currency on an AR account so city ledger payments, postings, and invoices are held in that currency instead of the base currency.

Set a default currency per AR account so city ledger payments are held in that currency, not the base currency.

### **Business Value**

* Bill each AR account in the currency you agreed with them.
* Removes manual conversion when settling foreign-currency city ledger accounts.
* Locks the exchange rate at posting time for accurate reconciliation.
* Shows the payment currency before you post, preventing wrong-currency entries.
* Keeps base-currency reporting intact alongside the foreign amounts.

### **Use Cases**

* Accountant sets a travel agency's AR account to USD so its invoices settle in USD.
* Front desk agent posts a city ledger payment and sees the account's currency before confirming.
* Finance controller reconciles a foreign-currency account without recalculating rates by hand.

### **How It Works**

| **Note:** Multi-currency AR is controlled by a feature flag and is not enabled on every property. Where it is off, the **Default Currency** field is dimmed and everything behaves in the base currency as before. Contact Kwentra support to have it enabled. |
| -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |

#### **Set a Default Currency on an AR Account**

| **Where:** Back Office → Accounts Receivable → AR Accounts |
| ---------------------------------------------------------- |

* A **Default Currency** field on the AR account lets you pick any currency configured on your system.
* The field is optional. Leave it empty and the account uses the **system base currency**.
* This single setting drives the currency of city ledger payments, AR main postings, and invoices for the account.

#### **How City Ledger Payments Use the Currency**

| **Where:** Front Office → Individual Reservations → Billing, or Front Office → Paymasters → Billing |
| --------------------------------------------------------------------------------------------------- |

When you post a city ledger payment, the system settles it in the currency of the AR account linked to the billing window:

1. The payment is made in the AR account's default currency.
2. Any posting in the window held in a different currency is converted to that currency.
3. Each posting is stored with its own currency **and** the exchange rates in effect at the moment it was posted — conversion uses that saved rate, not today's rate.
4. The payment creates an **AR Main Posting** carrying the city ledger posting's currency.

| **Note:** Because the exchange factor is saved on the posting, a later rate change never retroactively alters an existing city ledger payment. |
| ---------------------------------------------------------------------------------------------------------------------------------------------- |

#### **See the Currency Before You Post**

| **Where:** Front Office → Individual Reservations → Billing → Tools → Payment · Billing → Deposit · Paymaster → Billing → Tools → Payment |
| ----------------------------------------------------------------------------------------------------------------------------------------- |

A read-only **Currency** field sits under the **Department** field on the payment screen, alongside Exchange Rate, so you can confirm the currency before posting. What it shows depends on the department:

| Department                                                        | Currency shown                                              |
| ----------------------------------------------------------------- | ----------------------------------------------------------- |
| Any department with a currency set in its settings                | That department's currency                                  |
| A department with no currency set                                 | The system base currency                                    |
| A credit department of type **City Ledger**                       | The default currency of the AR account linked to the window |
| A City Ledger department whose AR account has no default currency | The system base currency                                    |

| **Note:** The field is read-only. To change the currency, change the department's settings or the AR account's default currency. |
| -------------------------------------------------------------------------------------------------------------------------------- |

#### **If the Feature Is Turned Off Later**

If the flag is disabled after a default currency was already set on an AR account:

* The **Default Currency** field becomes dimmed and read-only again.
* City ledger payments for that account revert to the **system base currency**.

Existing postings keep the currency and exchange factor they were saved with.