> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Clone an Account

> Copy the setup of an existing account into a new account form, then enter a new account number and save.

Copy the setup of an existing account into a new account form. Enter a new account number, then save.

### **Business Value**

* Speeds up creating many similar accounts.
* Prevents typing the same group and account type again.
* Reduces wrong postings caused by a wrong group.
* Copies the T0–T4 analysis codes in British accounting mode.
* Restricts cloning to users who can add accounts.

### **Use Cases**

* Accountant clones a rooms expense account and gets the same group ready.
* Financial controller clones a British-mode account and keeps its analysis codes.
* Chief accountant builds ten similar accounts without entering the setup each time.

### **How It Works**

| **Where:** Back Office → Settings → Accounts → Account |
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Before, a new account could only be added from an empty form. You can now start from an existing account. See [How do I add a new account to my chart of accounts?](/back-office/back-office-settings/how-do-i-add-a-new-account-to-my-chart-of-accounts) for the empty form.

1. Open the account you want to copy.
2. Click **Clone**.
3. A new account form opens, filled from that account.
4. Enter the **Account Number**. It is empty and required.
5. Change any other field you need.
6. Click **Save**.

Nothing is added to your chart of accounts until you click **Save**. If you leave the page, the clone is lost. The account you cloned from never changes.

#### **What the Clone Copies**

* Description
* Arabic description
* Group
* Account type
* Status (Active / Inactive)
* Control account
* Parent account
* Account subtype
* Custom Tags

#### **What the Clone Does Not Copy**

* **Account Number** — left empty. You must enter a number before saving.
* **Safe Box** — always unticked. Only one account in the hotel can be the Safe Box account.
* **Balance** — the new account starts at zero. A clone copies setup, never money.

#### **British Accounting Mode**

In properties using the British accounting system, the clone also copies:

* Main Account
* All T0–T4 analysis codes from the account you cloned from

The analysis codes open as rows you can edit. Change or remove them before saving.

Standard mode works the same way. It does not have these two fields.

#### **Saving the Clone**

* The account number must be unique.
* A number that already exists gives an error. Your other values stay on the form.
* All the usual required fields still apply.
* You do not have to change the description. Only the account number must be unique.

| **Note:** You need permission to add accounts. Users who can only view or edit accounts do not see the **Clone** action. |
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