> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Draft State for Store Transfers & Store Usages in Inventory
> Gain full control over editing store transfers and usages before approval with the new Draft state in Inventory. 💼 Business Value Prevents premature approvals or rejections of incomplete entries. A...
Gain full control over editing store transfers and usages before approval with the new Draft state in Inventory.
### **💼 Business Value**
* Prevents premature approvals or rejections of incomplete entries.
* Allows team members to prepare and finalize documents at their own pace.
* Improves accuracy and audit readiness by introducing a controlled workflow.
* Reduces back-and-forth corrections post-approval.
### **🎯 Use Cases**
* A cost controller starts a Store Transfer but needs stock count confirmation before submitting.
* A storekeeper enters multiple line items in Store Usage and requests that management review them before approval.
* A new employee saves incomplete usage data but ensures it doesn't move forward for review or execution.
**Go to [manage.kwentra.com](https://manage.kwentra.com/)**
**Click "Back Office"**
**Click "Inventory"**
**Add a new Store Transfer**
**Select the store you want to transfer from**
**Select the To Store**
**Choose the Date of Transfer**
**Choose the item**
**Add the requested quantity for transfer**
**Confirm you have stock on hand**
**Click "Save and edit"**
### **New Draft State**
* Upon saving, the document enters the **“Draft”** state:
* Actions **Approve / Reject** are hidden.
* The new action, “Submit for Approval,” is displayed.
* Editable by the creator only.
* Read-only line items: Item, Requested Qty, Unit.
* Upon clicking “Submit for Approval”:
* State changes to **Pending**.
* Approve/Reject buttons reappear.
* Line items remain read-only.
* **Return to Draft** is available only if:
* No actions (Approve/Reject) have occurred.
* Only the **Creator** can perform this.
* **Creator** is now displayed as a read-only field.
* Drafts are validated against the **submit period** during Submit/Unsubmit actions.
**The same for adding stock usage**
**Click "Submit for Approval"**
* Same Draft → Pending workflow as Store Transfers.
* Read-only line items: From Store, Item, Requested Qty, Unit.
* Creator-based access to Submit/Return to Draft actions.
* Validation against the submission period applies to drafts.
**You get the same options as before once you click on Submit for Approval.**
**You can return to the draft state easily.**
You can't go back to the Draft state if there are approved items in the request.
### **🔐 Permissions & Restrictions**
* Only the **document creator** can:
* Submit for Approval
* Return to Draft
