> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Inventory Stores — Filter by User Divisions

> Purchasing and inventory lookups now show only stores linked to the logged-in user's division. Business Value Staff only see stores relevant to their division, preventing accidental transactions in...

Purchasing and inventory lookups now show only stores linked to the logged-in user's division.

**Business Value**

* Staff only see stores relevant to their division, preventing accidental transactions in the wrong store.
* Speeds up data entry by shortening autocomplete lists to only what each user needs.
* Applies division-based filtering consistently across all store and item lookup fields.

**Use Cases**

* Purchasing officer in F\&B sees only F\&B stores in the dropdown — not engineering or housekeeping stores.
* Inventory manager searches items and sees only those in their division's stores without manual filtering.
* Unassigned stores appear for all users, keeping shared resources accessible to every team.

**How It Works**

**Prerequisites**

This feature builds on [the Store–Division linking](/back-office/back-office-settings/inventory-stores-link-divisions). Stores must have divisions assigned for filtering to take effect. Stores without any division assignment are always shown to all users.

| Where to find it: Inventory → Stores → Store Setup → Divisions tab (to assign divisions); filtering applies automatically in all store/item lookup fields. |
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**How Filtering Works**

When a user opens any store or item autocomplete/lookup field in purchasing or inventory screens, the system checks which divisions the logged-in user belongs to. It then returns only stores that are linked to at least one of those divisions.

* If the user belongs to Division A and Division B, stores linked to either division are shown.
* Stores with no division linked are always included in results (shared stores).
* The same filtering logic applies to the items lookup — items are filtered to those housed in accessible stores.

**Affected Screens**

* Purchase Requests
* Receiving Orders
* Return Requests
* Store Transfer
* Store Usage

| *Note: If a user is not assigned to any division, the system shows all stores.* |
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