> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Show or Hide Approvers' Signatures on Purchase Request and Order Printouts

> Use the Show approvers' signatures toggle on the Signatures screen to keep or remove the Authorization Levels section from printed purchase requests and purchase orders.

Hide the Authorization Levels section from printed purchase requests and orders if your property doesn't use approval levels.

### **Business Value**

* Removes empty dotted signature lines that clients read as a mistake.
* Keeps approver names printed for properties that use authorization levels.
* Sets purchase requests and purchase orders independently.
* Controls the section per property instead of changing it system-wide.
* Matches how the other printed signatures are already managed.

### **Use Cases**

* Purchasing manager at a property without approval levels prints clean purchase requests.
* Cost controller using multi-level approval keeps approver names visible on every printout.
* Property administrator hides the section on purchase requests but keeps it on purchase orders.

### **How It Works**

| **Where:** Settings → Signatures |
| -------------------------------- |

Printed purchase requests and purchase orders include an **Authorization Level 1 – 4** section. The Signatures screen carries a **Show approvers' signatures** toggle **for each document type** — one for the Purchase Request print and one for the Purchase Order print. Both are **on by default**, so printouts are unchanged unless you turn one off.

#### What each toggle does

| **Setting**      | Result on that document's printout                                                                                                                                                                                                                               |
| ---------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **On** (default) | The Authorization Level 1 – 4 section is printed. Where line items were approved through authorization levels, the approving users' names appear under each level. Where the property does not use authorization levels, the levels print as empty dotted lines. |
| **Off**          | The Authorization Level section is left off the printout entirely.                                                                                                                                                                                               |

Each toggle affects only its own document type. Turning it off for purchase requests leaves purchase order printouts unchanged, and the other way round.

#### Printing a purchase request or purchase order

| **Where:** Back Office → Purchasing → Purchase Requests / Purchase Orders → Print |
| --------------------------------------------------------------------------------- |

The toggle applies at print time, so changing it takes effect on the next printout — existing documents do not need to be re-created.

| **Note:** This toggle only controls the Authorization Levels section. The other printed signatures, such as Purchasing Manager and Cost Controller, are unaffected and keep their own settings on the Signatures screen. |
| ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |