> ## Documentation Index > Fetch the complete documentation index at: https://help.kwentra.com/llms.txt > Use this file to discover all available pages before exploring further. # Usage Department In Receiving Orders > Usage Department field links received goods to the consuming department and its expense account for cost tracking. Business Value Clear traceability of goods to consuming department for cost-centre... Usage Department field links received goods to the consuming department and its expense account for cost tracking. **Business Value** * Clear traceability of goods to consuming department for cost-centre reporting. * Auto-fills Usage Department in direct receiving, reducing manual entry. * Enforces consistency across purchase requests and orders. * Restricts access to authorized departments only. **Use Cases** * Food manager selects Kitchen and cost is attributed automatically. * Purchasing officer finds Usage Department pre-filled from purchase order. * Store manager filters orders by department for efficiency. **How It Works** **Accessing Receiving Orders** | Back Office → Purchasing → Receiving Orders | | ------------------------------------------- | **Usage Department Field Behaviour** * Direct Receiving (no purchasing cycle): The Usage Department field is editable. Select from the list of usage departments linked to your user account. * Receive from PO: The field is auto-filled from the Usage Department set on the linked Purchase Order and is read-only. * Add Receiving Order (single PO): Auto-filled from the linked PO Usage Department; read-only. * Add Receiving Order (multiple POs, same vendor): If all selected POs share the same Usage Department, the field is auto-filled. If POs have different Usage Departments, saving is blocked with the message: "Linked POs need to have the same Usage Department." **Direct Receiving — Store Usage Integration** * When submitting a direct receiving order that has a Usage Department, the field is automatically carried over to the Store Usage screen. * The expense account is also auto-filled based on the item expense account configuration if available. **Receiving Order List Screen** * A new "Usage Department" multi-select autocomplete search field appears on the list screen. * Defaults to the usage departments linked to the logged-in user. * If a user resets the search filter and opens a receiving order with a usage department not linked to them, a validation message restricts access. * The Usage Department field is also shown on the receiving order print output.