> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Expected Departure Report

> See every reservation due to check out on a given date, with room, guest, stay, channel, and meal plan details in one list.

See every reservation due to check out on a given date, with full room, guest, and booking details.

### **Business Value**

* Prepares the front desk for the day's check-outs at a glance.
* Groups departures by channel, group, rate code, or meal plan.
* Includes guest contact details when you need to reach departing guests.
* Flags group departures so transport and porterage can be staged.
* Exports to XLS, XLSX, ODS, or PDF for shift handover.

### **Use Cases**

* Front desk prints the morning departure list to prepare folios for settlement.
* Housekeeping supervisor plans room turnaround from the day's departure rooms.
* Reservations agent checks group departures to arrange coach transfers.

### **How It Works**

| **Where:** Reports → FO → Frontdesk → Expected Departure |
| -------------------------------------------------------- |

#### **Running the Report**

| **Parameter**               | Description                                                                                                                             |
| --------------------------- | --------------------------------------------------------------------------------------------------------------------------------------- |
| **From date**               | The departure date to report on. This report runs for a single date, not a range.                                                       |
| With rate                   | Show or hide rate amounts on the report.                                                                                                |
| Groupby                     | Group the results by **Channel**, **Group**, **Rate Code**, **Meal Plan**, or **None** for a flat list.                                 |
| Sortby                      | Sort by **Room number**, **Reservation number**, **Guest Name**, **Rate Code**, **Arrival Date**, **Departure Date**, or **Room Type**. |
| Channel                     | Optional. Limit the report to one or more booking channels.                                                                             |
| Rate code                   | Optional. Limit the report to one or more rate codes.                                                                                   |
| Room type                   | Optional. Limit the report to one or more room types.                                                                                   |
| Show remarks                | Show or hide reservation remarks under each row.                                                                                        |
| Show other names            | Show or hide the additional guest names on each reservation.                                                                            |
| Display contact information | Set to Yes to include the departing guest's contact details.                                                                            |
| File type                   | Choose XLS, XLSX, ODS, or PDF.                                                                                                          |

Use **Download** to export, **Preview** to view on screen, or **Print** to send it to a printer.

#### **Report Columns**

When a **Groupby** option is selected, the rows are split into blocks with a header row naming the channel, group, rate code, or meal plan.

| **Column** | Description                                     | Example             |
| ---------- | ----------------------------------------------- | ------------------- |
| Id         | Unique reservation number.                      | 671                 |
| Room       | Room number assigned to the reservation.        | 803                 |
| Type       | Room type of the assigned room.                 | Triple Room         |
| Name       | Main guest name on the reservation.             | Marwa GR 2          |
| Arrival    | Check-in date.                                  | 2025-01-06          |
| Time       | Check-in time.                                  | 18:45               |
| Departure  | Check-out date.                                 | 2025-01-12          |
| Time       | Check-out time.                                 | 12:00               |
| Voucher no | Voucher reference for the reservation.          | (84-1)              |
| Adt        | Number of adults.                               | 3                   |
| Chld       | Number of children.                             | 0                   |
| Channel    | Booking channel or travel agent.                | 4305 MARWA DAGESTAN |
| Group      | Group name when the reservation belongs to one. | Marwa GR 2          |
| Meal Plan  | Meal plan applied to the stay.                  | Bed and Breakfast   |

## ***Update: July 30, 2026***

### **Room Type Filter Hides Room Types With No Rooms**

The Room type filter now lists only room types that have at least one room mapped to them.

### **What's New?**

Room types with no rooms mapped to them no longer appear in the **Room type** filter. Retired room types stay in the system because historical reservations still reference them, but they are hidden from the filter instead of sitting there as options that return nothing.

### **How It Works**

1. Run the report from **Reports → FO → Frontdesk → Expected Departure**.
2. Open the **Room type** filter — only room types with at least one room mapped to them are listed.
3. Map a room to a room type and it appears in the filter again; unmap every room and it disappears.

| Note: This affects the filter parameter only. The generated report still shows every room type it has data for, including retired room types and reservations kept after their room was moved to another type or deactivated. |
| ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |