> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Export Group Reservations

> Export the Group Reservations list to Excel or CSV, the same way you export individual reservations.

Export the Group Reservations list to Excel or CSV, the same way you export individual reservations.

### **Business Value**

* Exports the group list to Excel or CSV.
* Includes every group that matches your filters, on all pages.
* Saves copying group details off the screen by hand.
* Keeps the list's sort order in the file.
* Controls who can export with a new permission.

### **Use Cases**

* Front office manager exports the week's groups to share with sales.
* Reservations agent exports a filtered list to chase rooming lists.
* Group coordinator opens the file in Excel and sorts it by arrival.

### **How It Works**

| **Where:** Front Office → Reservations → Group Reservations |
| - |

An **Export Reservations** menu now sits below the search panel. It has two options: **Excel** and **CSV**. It looks and works like the export on Individual Reservations.

#### **Running The Export**

* Set your search filters. Then pick **Excel** or **CSV**.
* The file covers every group that matches the filters, across all pages.
* It keeps the list's current sort order.
* The file is built in the background, with a progress bar. It downloads on its own when ready.

| **Note:** You must set at least one filter. Exporting with none shows: *"This export can only include filtered reservation results, please refine your search."* No file is made. You get the same message after **Reset**, or after clearing every filter. |
| - |

The export is blocked on a restricted property, the same way the individual export is.

#### **The New Permission**

The permission is called **Can export group reservations**.

* Without it, the button is disabled. This matches the individual export.
* Every default permission group holding **Can export individual reservations** and the group view permission also gets the new one.
* So anyone who can already export individual reservations can export groups too.

#### **What The File Holds**

The file has **one row per room line**, as the list screen shows it.

* The group's own details repeat on each of its rows. Every row then makes sense on its own.
* A group with no room lines still exports as one row. Its room columns are blank.
* Empty values export as blank cells.

#### **Columns**

Both Excel and CSV use these columns, in this order.

| Column | Comes from |
| - | - |
| **ID** | The group |
| **Name** | The group |
| **Arrival** | The group |
| **Departure** | The group |
| **Arrival time** | The group |
| **Departure time** | The group |
| **Channel** | The group |
| **Market** | The group |
| **Source** | The group |
| **Booker** | The group |
| **Room Type** | The room line |
| **Rate** | The room line |
| **Rate per night** | The room line |
| **Currency** | The room line |
| **Adults** | The room line |
| **Unsplit** | The group |
| **Rooming List** | The group |
| **State** | The group |
| **Voucher no** | The group |
| **Confirmation no** | The group |

Points to know:

* **Rate per night** and **Currency** are the room line's figures, as shown on the list. Amounts stay in their own currency. Nothing is converted.
* **Unsplit** counts rooms not yet split into individual reservations.
* **Rooming List** counts rooms already split.
* **State** covers Expected, Rooming List and Canceled. The file includes whatever states your filter picks.

| **Note:** Unsplit and Rooming List are group totals. They repeat on every row of a group. So adding them up across rows counts the same group more than once. |
| - |


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