> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Consolidated Profit and Loss Summary Report

> Run the Profit and Loss Summary across every British-system hotel in the group, with amounts summed into one combined statement.

Run one Profit and Loss Summary across every British-system hotel in the group, with amounts summed into a single statement.

### **Business Value**

* Replaces the manual monthly consolidation of every hotel's P\&L in a spreadsheet.
* Produces the whole group's profit and loss position in one run.
* Mirrors the single-property statement exactly — same sections, same columns.
* Recomputes percentages and ratio KPIs from consolidated totals, never averaged.
* Restricts access through a dedicated multi-property permission.

### **Use Cases**

* Group financial controller runs month-end P\&L for the entire portfolio in one pass.
* Corporate finance analyst compares budget against actuals across all properties at once.
* Group management reviews consolidated GOP and NOP without opening each hotel separately.

### **How It Works**

| **Where:** Multi-Property Hub → Reports → GL → Profit and Loss Summary |
| ---------------------------------------------------------------------- |

#### **Running the report**

| **Parameter**    | Description                                                                                                               |
| ---------------- | ------------------------------------------------------------------------------------------------------------------------- |
| **Date**         | Mandatory. Month picker — only the month is considered, the selected day is ignored.                                      |
| **Zero balance** | Mandatory. Show or Don't Show. On Don't Show, lines with no activity across *all* selected hotels are hidden.             |
| **Calendar**     | Mandatory. Gregorian or Hijri.                                                                                            |
| **Hotels**       | Multi-select. Only hotels with the British Accounting System enabled are offered. Leave empty to run all eligible hotels. |

| **Note:** Hotels without the British Accounting System enabled are excluded entirely — they are not offered in the Hotels parameter and none of their data is included. Demo and head-office instances are never offered or included. |
| ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |

#### **How figures are consolidated**

* Lines are matched across hotels by their department or line code — the same line from different hotels becomes one row with the amounts summed.
* **Currency:** no conversion. Amounts are summed as-is, matching the other consolidated reports.
* **Budget** figures are the sum of the selected hotels' budgets for the same lines.
* **Percentages** (% of total revenue) are recomputed from the consolidated totals — never summed or averaged from the individual hotels' percentages.
* **Hotel Statistics:** room counts such as occupied rooms and rooms to sell are summed, while ratio KPIs such as Occupancy % and revenue per available room are recomputed from the combined totals.
* **YTD and last-year windows** use the financial year shared by all hotels in the group.

#### **Report columns**

The statement is structured identically to the single-property [Profit and Loss Summary](/back-office/bo-reports/profit-loss-statement), with the monthly columns to the left of the line description and the yearly columns to the right. Each amount column carries its own percentage.

| **Column**    | Description                                                                | Example         |
| ------------- | -------------------------------------------------------------------------- | --------------- |
| Last-Year MTD | The same month last year, summed across the selected hotels.               | 1,840,000       |
| Budget        | Budgeted amount for the selected month, summed across the selected hotels. | 2,000,000       |
| Current MTD   | Actual figures for the month the report is run for.                        | 2,145,000       |
| Description   | The P\&L line — a department's revenue, cost, payroll, or expense.         | Rooms — Revenue |
| Current YTD   | Year to date through the selected month.                                   | 12,430,000      |
| YTD Budget    | Budget from the start of the financial year through the selected month.    | 12,000,000      |
| Last-Year YTD | The same year-to-date period last year, for comparison.                    | 11,210,000      |

Every section of the single-property statement carries over: Revenue, Cost, Payroll and Other Expenses for each department (Rooms, F\&B, and so on), Department Profit, OH Expenses, G.O.P, Deductions, NOP, and the Hotel Statistics section.

| **Note:** This is one combined statement — there is no Hotel column and no per-hotel breakdown. To see a single property's figures, run the Profit and Loss Summary on that hotel. |
| ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |

#### **Permissions**

Running the report requires a dedicated permission, granted to the **Multi Property Financial Controller** role. Users without it do not see the report in the Reports menu.

| **Note:** This report is separate from the [Profit and Loss tab in Insights](/multi-property/profit-and-loss-tab-british-system-head-office-consolidation), which shows top-line KPIs only (revenue, expenses, GOP, TRevPAR, GOPPAR). Both remain available — use this report for the full departmental statement. |
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