> ## Documentation Index
> Fetch the complete documentation index at: https://help.kwentra.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Multi Property Availability — Occupancy % per Day and Export Results

> Every date cell on the Multi Property Availability screen now shows the hotel's occupancy percentage under the available-room count, and the results can be exported to a file.

The Availability screen now shows each hotel's occupancy percentage per day and exports the results to a file.

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### **Business Value**

* Shows how full each hotel is, not just its free rooms.
* Compares a 40-room and a 200-room property on equal terms.
* Exports the on-screen results for analysis and owner reporting.
* Reflects the Room Type and Room Category filters already applied.
* Replaces manual copying and screenshots in group reporting.

### **Use Cases**

* Portfolio revenue manager spots the weakest hotel of the week at a glance.
* Group GM exports the 15-day outlook and sends it to ownership.
* Central reservations agent checks occupancy before moving a group between properties.

### **How It Works**

| **Where:** Multi Property → Availability |
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Until now every date cell showed a single number — the rooms available for that hotel on that day. A count on its own does not say how full a hotel actually is: 20 available rooms is a quiet night in a 200-room property and an almost full house in a 40-room one. Reading the grid meant dividing by each hotel's capacity in your head, or leaving the screen to check occupancy property by property.

#### **Occupancy % in Every Date Cell**

Under the available-rooms number, each cell now shows that hotel's **occupancy percentage** for the date as smaller secondary text.

* The percentage is calculated as **occupied ÷ (total rooms − out of order − deactivated) × 100**, rounded to a whole percent.
* It respects the **Room Type** and **Room Category** filters currently applied to the search.
* The **Totals row** shows the group-level occupancy percentage under each day's total — the group's occupied rooms divided by the group's total rooms.
* If a hotel's total rooms for a date is zero or unknown, the cell shows the **availability count only**, with no percentage.

Everything else about the grid is unchanged: the same 15-day window, the same filters, and the same quick actions when you click an availability number.

#### **Exporting the Results**

An **Export results** button sits in the filter actions row, to the right of **Reset**.

* It exports the result set **currently on screen** to a CSV file, which opens in Excel.
* The file contains the hotel ID, the hotel name, and the per-date availability and occupancy percentage for the **full 15-day range**, including the **Totals row**.
* The export always reflects the filters of the search currently displayed — change the filters and search again to export a different set.
* The button stays **disabled until a search has returned results**.

| The export reflects what is on screen at the moment you click it, not the last search you saved. If you change a filter, run the search again before exporting. |
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