> ## Documentation Index > Fetch the complete documentation index at: https://help.kwentra.com/llms.txt > Use this file to discover all available pages before exploring further. # Add/Edit a kwentra User > Adding a new user to your system is only allowed for General Managers and other officers at your hotel. Follow the below steps to successfully add a user to your system. Settings → Users → Add New... Adding a new user to your system is only allowed for General Managers and other officers at your hotel. Follow the below steps to successfully add a user to your system. **Settings → Users → Add New** First, you will need to add the below mandatory information only to create the new user: * **Username:** to provide to your new user to log in. * **New Password:** 8 characters long, must contain 1 number, 1 lower case letter and 1 upper case letter. * **Password Confirmation:** match the password and confirmation identically. * Click **Save and Edit.** Once the user is created you get to manage their role and their activity status. **1. Allow users' permissions on CloudInn:** Depending on the staff's role at your hotel, select user groups like below. You can use the autocomplete option or click the magnifying glass to multi-select the user groups you need. **Settings → Users → Select User → Groups** **2. Associate a User to be a Cashier:** * First, you need to make sure the user is given the correct user groups for cashiers i.e. **FO Cashier, Receptionist Cashiering.** * In order for a user to have a cashier access, user should have a cashier number "cash drawer number". * Click Save and edit. **3. Associate User to be a POS Cashier/Change POS Cashier PIN:** * First, you need to make sure the user is given the correct user groups for POS cashiers i.e. **POS Cashier.** * In order for a user to have a cashier access, user should have a cashier number "cash drawer number". * POS Cashier check box should be checked. * POS Cashier PIN is a 4 digit code that can be changed for the user from here. * Click Save and edit. **4. Deactivate a User:** Rather than deleting unwanted users, we set their status to be deactivated. **Settings → Users → Select User → Active** * Unmark the **Active Status.** * Click Save and edit.