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Require up to four approvals, in order, on store transfers before stock moves between stores.

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Business Value

  • Require one to four approvals on store transfers per property.
  • Prevents stock moving until every required approval is granted.
  • Control each approval level with its own group permission.
  • Records the approving user and time at every level.
  • Keeps single-approval hotels unchanged — the default stays one approval.

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Use Cases

  • Cost controller sets store transfers to need two approvals for tighter stock control.
  • Store manager gives the first approval; the warehouse supervisor gives the final one before stock moves.
  • Auditor reviews the printed transfer showing who approved at each level and when.

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How It Works

Before, a store transfer needed one approval. You can now ask for up to three approvals, in order. Each property sets its own number. Stock moves only after the last level approves.

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Set the Number of Approvals

  1. Go to Back Office → Settings → Inventory → Approval Levels. This screen lists the documents that support multi-level approval.
  2. On the Store Transfer row, set the number of approvals required: 1 (default), 2, or 3.
  3. The setting applies to the whole property.

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Approver Permissions

Three group permissions control who can approve at each step:
  • Store Transfer Approval Level 1
  • Store Transfer Approval Level 2
  • Store Transfer Approval Level 3
Each approver needs the permission for the level they approve. Store Transfer Approval Level 1 goes by default to the groups that already have “Approve store transfer”. Existing hotels keep working with no setup.

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The Approval Workflow

With more than one approval configured, approvals are collected in order. For a transfer set to require three approvals:
  1. Create a Draft store transfer and Submit for Approval — the status becomes Pending (unchanged).
  2. The Level 1 approver opens the transfer and clicks Approve. A mark shows the first approval is done, and Approve / Reject stay visible for the next level.
  3. The Level 2 approver clicks Approve — a second mark shows their approval is done, and Approve / Reject remain.
  4. The Level 3 (final) approver clicks Approve — the transfer becomes Approved and the stock moves between the two stores.
Approvals are sequential: Level 1, then Level 2, then Level 3. Stock only moves on the final required approval. With the setting at 1, the flow is identical to today. The transfer screen shows the progress of each level. You see which levels are approved and which one is pending. It also shows the username that approved, and the date and time. The transfer stays Pending until the last approval, then becomes Approved.

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Store Transfer Print

  • A transfer with at least one approval prints an Approvals block.
  • The block shows each level, the approver’s username, and the date.
  • It appears above the signatures row. The username counts as the signature.
  • A transfer with no approvals prints as before.

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Update: October 6, 2026

You can now ask for a fourth approval on a store transfer.

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Choose Four Approvals

  1. Go to Back Office → Settings → Inventory → Approval Levels.
  2. On the Store Transfer row, choose 4.
The default is still 1. Nothing changes for a property that does not pick 4.

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The Level 4 Permission

  • No existing group holds level 4. Give the group to your own approvers.
  • A level 4 approver has the same rights as levels 1 to 3.

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How the Fourth Approval Works

  • Level 4 signs after level 3.
  • With 4 approvals set, the transfer stays Pending until level 4 approves.
  • The level 4 approval sets the transfer to Approved and moves the stock.
  • Approve is greyed out while level 3 is still waiting. The tooltip shows Awaiting level 3 approval.
  • The Approvals table and the print get a fourth row for level 4.