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Documentation Index

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Quickly analyze complimentary hotel consumption with advanced filters and officer-level item summaries.

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Business Value

  • Enables hotels to track and analyze all complimentary item consumption by authorized officers.
  • Simplifies cost control by providing detailed item-level usage summaries.
  • Offers flexible, powerful filtering for data-driven decisions.

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Use Cases

  • F&B management tracks all food and beverage consumption by officers during a specified period.
  • Finance teams reconcile house use consumption per outlet or department.
  • Audit teams identify high-usage officers or outlets for further review.

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Report Parameters and Filters

  • From date/To date: Select the report period.
  • Level of Details:
    • Summary: Groups transactions by officer, without item-level details.
    • Detailed: Shows every individual transaction with all item details.
  • File Type: Choose XLS, XLSX, ODS, or PDF.

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New Advanced Filters

  • Item Family:
    • Multi-select, autocomplete.
    • Shows only items from the chosen families (e.g., Food, Beverage).
  • Outlets:
    • Multi-select, autocomplete.
    • Shows transactions from selected POS outlets.
  • Officer:
    • Multi-select, autocomplete.
    • Shows only officers with the “House Use Officer” flag in their individual profile (requires recent update).

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Report Columns

Standard Columns:
  • Store
  • Invoice ID
  • Invoice Number
  • Audit Date
  • Cashier
  • Sales Value
New:
  • Officer name appears as a grouping row.
Item Summary Section per Officer:
  • At the end of each officer’s transactions, a summary lists:
    • Item Name
    • Total Quantity
    • Total Value
  • Updates dynamically with applied filters.

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Example Scenario

  1. Filter by Outlet:
    • Select “Coffee Shop” and “Restaurant”.
    • Report will show only transactions from these outlets.
  2. Filter by Item Family:
    • Select “Food”.
    • Only food items will be included in the data and item summary per officer.
  3. Filter by Officer:
    • Choose “Ahmad Ali”.
    • The report focuses on transactions for Ahmad Ali and shows the total items consumed by him.

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Troubleshooting / FAQ

  • Why am I not seeing an officer in the filter? Ensure the profile is flagged as “House Use Officer.”