Business Value
- Records vendor invoices that never enter your inventory.
- Increases vendor liability so the invoice is paid normally.
- Posts costs straight to the correct expense account.
- Applies VAT and trade-tax deductions on the whole invoice or per line.
- Creates a balanced journal voucher automatically from one screen.
Use Cases
- Accountant records a vendor’s transportation invoice that never enters inventory.
- Purchasing clerk books general items consumed right away, such as cement or wood.
- Finance manager splits one invoice across several expense accounts in a single entry.
How It Works
- Go to Back Office → Accounts Payable → Manual Receiving and click Add New.
- Select the Vendor using autocomplete or the magnifying glass.
- Optional: choose a trade-tax (purveyor) deduction rate — such as Trade Tax 1% or Trade Tax 3% — to apply to the whole invoice.
- Select the invoice Date, and optionally enter the vendor’s invoice number in the Receiving number field.
- Select the JV code for payable transactions.
- Optional: if the invoice has VAT, add the tax amount and choose the purchasing tax department — applied to the whole invoice or to specific lines.
- For each line, enter the amount and select the Expense account. You can add a description and a per-line tax deduction.
- Click Save and edit, then Submit to create the Journal Voucher.
Posting the Journal Voucher
- After submitting, the JV button appears — click it to open the journal voucher.
- Review the record. The amount is already balanced — vendor liability on the credit side, the expense account on the debit side.
- Click Post to finalize.