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Vendor payments now include Exchange Rate Difference fields for currency gains/losses. Business Value
  • Eliminates risky manual journal voucher editing for exchange differences.
  • Automatically generates correct JV entries at payment submission.
  • Distinguishes losses (positive) vs gains (negative) clearly.
  • Keeps vendor AP and JVs fully consistent.
Use Cases
  • Accountant enters positive amount for loss; system generates correct 4-line JV.
  • Finance manager enters negative amount for gain without manual JV editing.
  • AP supervisor ensures JVs remain locked and auditable after submission.
How It Works Where to Find It New Fields on the Vendor Payment Form Two new fields are available in the Pending state of a vendor payment:
  • Exchange Rate Diff. Amount — decimal value. Positive = exchange rate loss (extra cost). Negative = exchange rate gain (saving). Defaults to 0. Cannot cause the bank amount to go negative.
  • Exchange Rate Diff. Account — autocomplete account selector. Required only when the amount field is non-zero. Must be an active, non-hidden, non-parent account.
How the JV Is Generated on Submit When the Exchange Rate Diff. Amount is non-zero, the system generates a modified journal voucher with additional entries:
  • Debit: Vendor AP Account (total_amount)
  • Debit or Credit: Exchange Rate Diff. Account (exchange_rate_diff_amount — debit if loss, credit if gain)
  • Credit: Bank Account (total_amount + exchange_rate_diff_amount)
Both exchange difference transactions carry the default description “Exchange Difference” in the JV. Field Behavior
  • Both fields are editable only in Pending state.
  • Both fields become read-only once the payment is Submitted.
  • If the amount is 0 or empty, the account field is not required and is ignored at submission.
Print Template The vendor payment print view displays the Exchange Rate Diff. Amount and account name when the amount is non-zero.