Inventory Stores — Filter by User Divisions

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Purchasing and inventory lookups now show only stores linked to the logged-in user’s division. Business Value

• Staff only see stores relevant to their division, preventing accidental transactions in the wrong store.
• Speeds up data entry by shortening autocomplete lists to only what each user needs.
• Applies division-based filtering consistently across all store and item lookup fields.

Use Cases

• Purchasing officer in F&B sees only F&B stores in the dropdown — not engineering or housekeeping stores.
• Inventory manager searches items and sees only those in their division’s stores without manual filtering.
• Unassigned stores appear for all users, keeping shared resources accessible to every team.

How It Works Prerequisites This feature builds on the Store–Division linking. Stores must have divisions assigned for filtering to take effect. Stores without any division assignment are always shown to all users. How Filtering Works When a user opens any store or item autocomplete/lookup field in purchasing or inventory screens, the system checks which divisions the logged-in user belongs to. It then returns only stores that are linked to at least one of those divisions.

• If the user belongs to Division A and Division B, stores linked to either division are shown.
• Stores with no division linked are always included in results (shared stores).
• The same filtering logic applies to the items lookup — items are filtered to those housed in accessible stores.

Affected Screens

• Purchase Requests
• Receiving Orders
• Return Requests
• Store Transfer
• Store Usage