Journal Voucher Reconciliation & Tracking in General Ledger

Easily flag, track, and filter reconciled journal vouchers directly from the General Ledger.

Faster Period-End Closing: Instantly identify which JVs are reconciled and ready for reporting.
Better Audit Trail: Every action—flagging or unflagging—is logged, improving traceability.
Enhanced Control: Only authorized roles can reconcile or unreconcile JVs, protecting data integrity.
Streamlined Review: Quickly filter the JV list to show only reconciled or unreconciled entries.

Monthly or Year-End Close: Finance teams mark all reconciled JVs as “Reconciled” to verify completeness before finalizing accounts.
Audit Preparation: Auditors filter to see only unreconciled JVs to focus their review.
Error Correction: If a mistake is found in a reconciled JV, authorized users can unflag it, triggering a warning if the JV is being unposted.

Where: Back Office → General Ledger → Select Journal Voucher (JV) What to Do:

On the JV details screen, click the new “Reconcile” button.
When clicked:
- JV is flagged as “Reconciled”
- Button changes to “Reconciled” and turns green
- Clicking again will unflag the JV (back to “Reconcile”, color removed)
Every action (flag/unflag) is recorded in the JV history with the user, date, and action.

Unposting Warning:

If you try to unpost a JV that’s currently “Reconciled”, you’ll see a warning: “Unposting this JV will set the reconciliation flag to false.”

Filter and Permissions

Listing Screen Filter:
- New filter: Reconciled (All / Yes / No)
- Default: All JVs
- Yes: Only show “Reconciled” JVs
- No: Only show “Not Reconciled” JVs
Permissions:
- New group permission: can reconcile jv
- Only these groups can use the feature:
  - BackOffice (and all subtypes)
  - Chief Acc, Financial Controller, Financial Manager, General Manager, Income Auditor, Payable, Purchasing Manager (and “No Settings”/“No Reports” variants)
- Other users see the status but cannot change it.

Update: 12th of November, 2025

Instantly reconcile multiple journal vouchers in one step for faster period-end closing and improved audit control.

The finance team reconciles all posted, unreconciled JVs at once after completing the period review.
Users attempt to reconcile; the system notifies them if any JV is unposted or already reconciled.

If a selected JV is unposted: “JV Number: You cannot reconcile unposted journal vouchers.”
If a selected JV is already reconciled: “JV Number: Journal voucher already reconciled”
Posted Journal vouchers will update normally; only unposted JVs will remain unreconciled.