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With many tour operators and travel agencies, it is hard to make sure all of them pay on time. First, set the Invoice Due Date on the AR account. Back Office → Accounts Receivable → AR Accounts → Select AR Account On this screen, you set up the AR account:
  • Aging Base Date: when the invoice aging cycle starts. Choose the reservation checkout date or the date the Invoice ID was created.
  • Number of days before aging: sets the invoice due date. Aging and aging reports start after these days pass.
AR account aging settings The invoice shows all open balances for this TA/TO. Back Office → Accounts Receivable → AR Accounts → Select AR Account → Select Invoice → Click Invoice AR invoice The first part has the email and print options. The email comes from the AR profile. You can type other emails to send the invoice to. Next come the AR account and hotel information. Account details show all invoices per guest name, and how much is still to pay. Account details on the invoice Bank details make payment easier. The aging cycle starts only after the days before aging are over. Bank details and due date N.B: The Invoice Due Date feature changes these reports:
  • AR Aging - Invoice Due Date: new columns for amounts that are not in the aging cycle yet.
  • AR Invoices: a new column shows the due date of each invoice.
Reports → BO → Receivable