Multi-Currency Accounts Receivable

Set a default currency per AR account so city ledger payments are held in that currency, not the base currency.

Business Value

Bill each AR account in the currency you agreed with them.
Removes manual conversion when settling foreign-currency city ledger accounts.
Locks the exchange rate at posting time for accurate reconciliation.
Shows the payment currency before you post, preventing wrong-currency entries.
Keeps base-currency reporting intact alongside the foreign amounts.

Use Cases

Accountant sets a travel agency’s AR account to USD so its invoices settle in USD.
Front desk agent posts a city ledger payment and sees the account’s currency before confirming.
Finance controller reconciles a foreign-currency account without recalculating rates by hand.

How It Works

Note: Multi-currency AR is controlled by a feature flag and is not enabled on every property. Where it is off, the Default Currency field is dimmed and everything behaves in the base currency as before. Contact Kwentra support to have it enabled.

Set a Default Currency on an AR Account

Where: Back Office → Accounts Receivable → AR Accounts

A Default Currency field on the AR account lets you pick any currency configured on your system.
The field is optional. Leave it empty and the account uses the system base currency.
This single setting drives the currency of city ledger payments, AR main postings, and invoices for the account.

How City Ledger Payments Use the Currency

Where: Front Office → Individual Reservations → Billing, or Front Office → Paymasters → Billing

When you post a city ledger payment, the system settles it in the currency of the AR account linked to the billing window:

The payment is made in the AR account’s default currency.
Any posting in the window held in a different currency is converted to that currency.
Each posting is stored with its own currency and the exchange rates in effect at the moment it was posted — conversion uses that saved rate, not today’s rate.
The payment creates an AR Main Posting carrying the city ledger posting’s currency.

Note: Because the exchange factor is saved on the posting, a later rate change never retroactively alters an existing city ledger payment.

See the Currency Before You Post

Where: Front Office → Individual Reservations → Billing → Tools → Payment · Billing → Deposit · Paymaster → Billing → Tools → Payment

A read-only Currency field sits under the Department field on the payment screen, alongside Exchange Rate, so you can confirm the currency before posting. What it shows depends on the department:

Department	Currency shown
Any department with a currency set in its settings	That department’s currency
A department with no currency set	The system base currency
A credit department of type City Ledger	The default currency of the AR account linked to the window
A City Ledger department whose AR account has no default currency	The system base currency

Note: The field is read-only. To change the currency, change the department’s settings or the AR account’s default currency.

If the Feature Is Turned Off Later

If the flag is disabled after a default currency was already set on an AR account:

The Default Currency field becomes dimmed and read-only again.
City ledger payments for that account revert to the system base currency.

Existing postings keep the currency and exchange factor they were saved with.

​Business Value

​Use Cases

​How It Works

​Set a Default Currency on an AR Account

​How City Ledger Payments Use the Currency

​See the Currency Before You Post

​If the Feature Is Turned Off Later