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There are 2 methods to add a vendor to your chart of accounts with each method comes it’s own benefit.
Link Vendor to a single Account with type “Liabilities”:
This is the easier method wherein each vendor has his own Liabilities Account in your chart. Back Office → Settings → Vendors → Add New With the above step you will be able to complete the fields and add the vendor. Mandatory fields are in bold. You must also link the vendor to a Liabilities Account, so it appears correctly on the balance sheet report. You can add more vendors to the same Liability Account. Their data then sits under one row for that account.
Link Multiple Vendors to a Parent Account with type “Liabilities”:
To use one parent account for all vendors, that account must appear in the parent account drop-down. Back Office → Settings → Accounts → Account → Search for Account with type Liabilities → Click on the account you desire Mark the account as a Control Account so it appears in the parent account drop-down. Now when you go to add a vendor you would find this account under the parent account drop-down menu. This would trigger having all the Vendor Payments under a single parent account in the balance sheet report. Back Office → Settings → Vendors → Add New Update: 30th of October, 2022 We added new fields to the vendor profile to appear on payments and printouts:
  • Vendor Tax Registration number
  • File number

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Update: September 8, 2026

The vendor profile now holds Bank Name and Bank Account Number. Payment details live with the vendor, not in a spreadsheet.

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On the Vendor Data screen

Back Office → Settings → Vendors Both fields sit with the other vendor details and are saved the same way. Both are optional, so existing vendors stay valid. They are free text, so any account or IBAN format works.

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On printouts

Once filled in, both fields appear in the vendor details of these printouts:
  • Purchase Order
  • Receiving Order
  • Receive from Vendor
  • Return Request
  • Vendor Payment

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On export and import

Both fields are in the vendor export and import files, so you can maintain them in bulk. Older import files without the new columns still work.