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A JV (Journal Voucher) code is a label Kwentra uses to organize the financial transactions created in the Back Office, so each one is easy to identify later. Back Office transactions fall into a few main types:
  • Receiving inventory items into your warehouses and outlets.
  • Transferring items between warehouses and outlets.
  • Using items in the outlets to generate revenue.
  • Returning items (return requests).
  • Paying vendors.
  • Creating manual journal vouchers in the General Ledger.
Giving each transaction type its own JV code keeps your records easy to read — on a report such as the balance sheet you can tell what a transaction is just from its JV code. Using one shared code for everything makes a specific transaction harder to find when you need to review it.

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Assign JV codes to transactions

Go to Back Office → Settings → Accounts → JV code assignment. Match each Page (transaction type) to the JV code it should use, then click Save. JV code assignment screen mapping each page to a JV code

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Add more JV codes

Kwentra includes a set of ready-made JV codes, and you can add your own — for example, a dedicated code for the manual journal vouchers you create from the General Ledger. Go to Back Office → Settings → Accounts → Journal Voucher Codes → Add New, enter the code, and save. It then becomes available in the JV code assignment dropdowns. Journal Voucher Codes list with the Add New button