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Documentation Index

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The Journal Voucher code is a serialization concept created by Kwentra to help in organizing the financial transactions created on the Back Office Module. There are four major financial transactions that take place on BO Module:
  1. Receiving Inventory Items to your warehouses and outlets.
  2. Transferring items within warehouses and outlets.
  3. Using the items in the outlets to generate revenue.
  4. Manual Journal Voucher creation.
In the scenario where you decided to have all the above transactions coded under a single JV Code, this would make it a bit hard to find a specific transaction for revision purposes. It’s always recommended from our end to define each financial transaction under a unique JV Code so when running your balance sheet report you would understand what is the type of this specific transaction by simply identifying it’s JV Code.

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How to assign JV Codes to specific transactions?

Back Office → Settings → Accounts → JV Code Assignment Kwentra created three JV Codes to cover the three major financial transactions, you can assign the JV codes as below to your convenience.

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How to add more JV Codes and what is the benefit?

As the example above, we have consumed the 3 JV Codes on 3 transaction types, now we need a fourth JV Code to use when we want to create a manual Journal Voucher from General Ledger. Back Office → Settings → Accounts → Journal Voucher Codes → Add New