Purchasing

VAT Amount & Gross Amount on Purchase and Receiving Orders

See the VAT and gross amount for each item line on purchase orders and receiving orders.

Create Purchase Requests

Create a purchase request as a draft, submit it for approval, let the buyer add prices and vendors, set one store or vendor for all lines, and clone or reject items.

Create Receiving Orders

Record goods delivered to your hotel: link the purchase order, check last received data, set the usage department, add unordered items, or clone a past order.

Create a Purchase Order (PO)

Create purchase orders from one or several purchase requests, one PO per vendor, and choose which lines to order.

Work with Purchase Orders

Set a PO's validity, check its columns and status, find POs on the list, then print or email them to the vendor.

Direct Receiving

Receive single-use items and direct expenses without adding them to stock, and split them across expense accounts.

Filter by Item in Purchasing and Inventory

Filter purchase orders and purchase requests by item, and select more than one item type in purchasing and inventory screens.

Purchase Requests – Status, Authorization & Closing

Purchase requests now track ordering status, approval progress and per-line closing, the same way purchase orders do.

Purchasing Market List

Mark purchase requests as Market List for regular bulk orders, and receive up to 10% more than you ordered.

Approve and Reject Receiving Orders

Approve receiving orders with up to four approval levels, reject them with a reason, and approve or reject many at once from the list.

Return Items to Supplier

Use a return request to send items back to a vendor and record the return in your accounts.

Show or Hide Approvers' Signatures on Purchase Request and Order Printouts

Use the Show approvers' signatures toggle on the Signatures screen to keep or remove the Authorization Levels section from printed purchase requests and purchase orders.

Inventory — Unit Conversions

Record how units relate once. Then buy, transfer, issue and cook in any unit, while stock and cost stay right in the item's Store unit.