How to Create a Purchase Order
The process always starts from a Purchase Request. Back Office → Purchasing → Purchase Requests → Select a Purchase Request- Select the Purchase Request you want to use to create your PO
- Highlight the items you want to include in the new PO
- Click Create PO (top right of the screen)
- The PO is created with your selected items—you can now view and edit it
- Review and confirm all items, quantities, and prices
- Click Save and Edit when done
- To print, click Print (top right)
- You can choose which item statuses to display (approved, pending, or rejected)
- Once items are delivered, start the
UPDATE: 7th of September, 2025
New Status “Partially Received” on Purchase Orders
Operational Example
You ordered 8 kitchen items. 5 arrived and are marked “Received,” 3 are still pending. → The PO will now show “Partially Received.” → The team knows at a glance which POs need follow-up.What’s New?
- A new PO status: Partially Received.
- The system will show “Partially Received” when some line items in the PO are received, but at least one item is still pending.
- This status makes it easy to track which orders are still missing items—especially helpful for stores and finance teams.
- You’ll see this status in the PO list and inside each PO. New filters allow you to view Pending and Partially Received orders directly.
PO Statuses Now Available:
-
Pending: All items pending, or some pending and some closed.
- Received: All items received.
- Closed: All items cancelled or not needed anymore.
- Partially Received: Some items received, and at least one item is still pending (others may be closed/cancelled).
- Partially Received + Closed: Some items received, others closed.
Update: 7th of December, 2025
Purchase Order: Remaining Quantity Column
How it Works:- New Column: “Remaining Qty” appears next to “Qty” (ordered) and “Received Qty”.
- Calculation:
- Remaining Qty = Qty – Received Qty
- If Received Qty > Qty (allowed for market list items), Remaining Qty = 0 (never negative)
