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Duplicate any Receiving Order in one click to save time on repeat deliveries. Business Value
  • Save time by cloning repeat Receiving Orders instead of re-entering all details.
  • Reduce errors by reusing verified RO data for similar deliveries.
  • Speed up high-volume receiving periods with instant RO duplication.
  • Permission controls ensure only authorised users can clone ROs.
Use Cases
  • A store keeper clones last week’s RO for the same supplier to receive a repeat delivery.
  • A purchasing officer duplicates a standing monthly goods receipt without retyping all items.
  • A warehouse team reuses an existing RO template for a new delivery with different quantities.
How It Works Accessing the Clone Button 📍 Where: Back Office → Purchasing → Receiving Order
  • Open any existing Receiving Order.
  • The Clone button appears in the action toolbar based on your permissions (see below).
Button Visibility & Permissions When Purchasing Cycle is Disabled:
  • Clone button is visible only to users with: inventory → receiving order → Can add receiving order.
  • Users without this permission will not see the button at all.
When Purchasing Cycle is Enabled:
  • Clone button requires BOTH permissions:
  • inventory → receiving order → Can add receiving order
  • inventory → receiving order → Can create receiving order without PO
ℹ️ Users missing either permission will not see the Clone button at all. RO Linked to a Purchase Order
  • If the original RO has a linked Purchase Order, the Clone button is disabled — regardless of permissions or purchasing cycle setting.
⚠️ Tooltip shown on the disabled button: “You cannot clone RO with linked PO” What Gets Cloned
  • Clicking Clone opens a new Receiving Order in create mode.
  • All header details and line items are copied from the original RO.
Fields NOT Copied (must be filled in manually)
  • File number
  • Date
  • Invoice Number
  • Usage Department
💡 Tip: After cloning, fill in the Date and any required fields, then save or complete the new Receiving Order. All other data is pre-filled from the original.