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Documentation Index

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Easily track and control the intended usage department for each Purchase Order—improving accuracy, transparency, and user access rights.

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Business Value

  • Increases purchasing accuracy by linking every PO to its intended usage department.
  • Reduces errors and enhances accountability in procurement processes.
  • Streamlines workflows by auto-filling and filtering based on user’s department permissions.
  • Improves reporting, tracking, and audit trails for all purchasing activities.

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Use Cases

  • A store manager creates a Purchase Order from a linked Purchase Request; the system auto-fills the “Usage Department.”
  • The procurement officer searches POs and only sees those related to their authorized departments.
  • The financial team prints a PO, seeing the clear “Usage Department” on the printout for budget tracking.

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Technical Know-How

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PO Screen

  • New “Usage Department” field added (read-only).
  • Automatically transferred from the linked Purchase Request (PR) if exists.
  • Displays clearly in the PO print/export.

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PO Listing Screen

  • Search Parameters:
    • Add “Usage Department” as a filter in the search options.
    • The filter is auto-filled based on the logged-in user’s authorized usage departments.
    • Users only see departments linked to them; other departments are hidden/unavailable.
    • Clearing the filter shows all accessible POs; POs outside user’s departments remain hidden/denied.
  • Columns:
    • New column displays the “Usage Department” for each PO.