Ungenerated Folios Report - Kwentra Help Center

Lists every billing window with no folio generated — across reservations and Paymasters — so you can catch missing folios before they become accounting gaps.

Business Value

Catch missing folios before they become month-end accounting gaps.
Cover in-house and checked-out reservations plus open and closed Paymasters.
Surface windows where charges have posted but no folio exists.
Jump straight to any reservation or Paymaster via its clickable link.

Use Cases

Night auditor runs the report after night turn to confirm every billing window has a folio.
FO manager clicks the reservation link from the report and issues the missing folio immediately.
Accountant reconciles posted charges against generated folios at month-end.

How It Works

Where: Reports → Income → Ungenerated Folios

Running the Report

Set the following parameters before running:

From Date — start of the date range.
To Date — end of the date range.
Show Paymasters — dropdown. Yes includes Paymaster windows without folios; No shows reservation windows only.
File Type — choose XLS, XLSX, ODS, or PDF.
Click Download to export the file, Preview to view it on screen, or Print.

A reservation or Paymaster with multiple billing windows appears as multiple rows — one row per window without a folio. This is expected behavior, not a duplicate.

Report Columns

Column	Description	Example
Reservation / Paymaster ID	Clickable link to the reservation or Paymaster detail page	RS-10003
Room No. / PM No.	Room number for reservations; Paymaster number for Paymasters	6320
Guest name / paymaster name	Guest name or Paymaster name	ANDRADA-Lucia LUCA
Window Number	Billing window number on the account	1
Window Balance	Current unsettled balance on the window	14,253.12
Total Debit	Sum of all debit postings on the window	14,253.12
Total Credit	Sum of all credit postings on the window	0.00
Arrival Date	Check-in date for reservations / Paymaster start date	2026-06-12
Departure Date	Check-out date for reservations / Paymaster end date	2026-06-21
Recipient	Guest, company, channel, or travel agency linked to the window	Destination Egypt (Exim)

Permissions: This report is available to the FO Manager and Night Auditor permission groups by default.

Update: June 16, 2026

The report now includes a Show Windows With No Postings parameter, so you can exclude empty windows and focus on windows where charges have actually been posted.

Where: Reports → Income → Ungenerated Folios → report parameters (next to Show Paymasters)

Show Windows With No Postings — dropdown, defaults to Yes.
- Yes: billing windows with no postings are included alongside windows that have postings (the report’s original behavior).
- No: windows with no postings are excluded — only windows that have postings appear.

Show Windows With No Postings parameter on the Ungenerated Folios Report

Note: Windows with fully cancelled postings continue to follow the existing report rules and are not affected by this parameter.

​Business Value

​Use Cases

​How It Works

​Running the Report

​Report Columns

​Update: June 16, 2026