Export AR Invoices from Multiple Properties

Documentation Index

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You can now export Accounts Receivable (AR) invoices from multiple hotel instances in a single CSV file — using the AR Import Balances format. This allows finance teams to consolidate postings and align them with head office AR accounts for clean reconciliation.

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Value & Application

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💡 Business Value

This export helps:

• Central finance teams gather invoice data from all properties on a specific audit date.
• Standardize the export format to match AR import requirements at the head office.
• Ensure all data is correctly mapped to the right AR account and department.
• Prevent manual re-entry of information.

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✅ Use Cases

• A group accountant exports all property-level AR postings for March 15.
• The head office needs AR data structured by mapped channels and departments.
• A user wants to pull AR invoices for a selected date and work on all the company’s invoices collectively.

Go to manage.kwentra.com Click “Multi Property” Go to AR Departments Mapping Confirm Head Office Property Click “Add New Mapping” Setup Fields

• Hotel (Source): All instances in the company except the Head Office.
• Credit Department: A Dropdown of all payment departments in the source property (excludes: City Ledger, Credit Card, Loyalty)
• Debit Department (Head Office): A Dropdown of debit departments in the Head Office property.

Use case: You do not need to select a City Ledger Payment Department anymore, as this automation centralizes AR operations to the Head Office Property. Use Click “Save” Go back to Home Page Click “Export AR Invoices” Select Audit Date Click “Export”