Business Value
- Replaces the monthly spreadsheet that merges each hotel’s P&L by hand.
- Shows the whole group’s profit and loss in one run.
- Uses the same sections and columns as the single-hotel statement.
- Works out percentages and ratios from group totals, never averages.
- Opens only for users with the multi-property permission.
Use Cases
- The group controller runs month-end P&L for every hotel in one pass.
- A corporate analyst compares budget to actual across all hotels at once.
- Group management reads group GOP and NOP without opening each hotel.
How It Works
Running the report
How the figures are combined
- Lines are matched across hotels by department or line code. The same line from different hotels becomes one row.
- Currency: no conversion. Amounts are summed as they are.
- Budget is the sum of the selected hotels’ budgets for the same lines.
- Percentages (% of total revenue) are worked out from the group totals. They are never summed or averaged.
- Hotel Statistics: room counts are summed. Ratios such as Occupancy % and revenue per available room are worked out from the group totals.
- YTD and last-year columns use the financial year shared by all hotels.
Report columns
The statement matches the single-hotel Profit and Loss Summary. Monthly columns sit left of the line description. Yearly columns sit right. Each amount column has its own percentage.
Every section of the single-hotel statement is here. Revenue, Cost, Payroll and Other Expenses for each department. Then Department Profit, OH Expenses, G.O.P, Deductions, NOP and Hotel Statistics.
Permissions
Running the report needs its own permission. It is granted to the Multi Property Financial Controller role. Without it, the report does not show in the Reports menu.Update: August, 2026
Filter the Hotels by Destination, and Open on Hijri
Pick a destination once and the Hotels list follows it. The Calendar filter now opens on Hijri when Hijri is on.What’s New?
- A Destination filter narrows the Hotels list in one step. Before, you picked the same properties on every run.
- The Calendar filter now opens on the calendar the group uses.
How It Works
The Destination filter
- Destination sits above Hotels. It lists only the destinations your own properties belong to.
- Pick one destination at a time. A property belongs to one destination.
- Choosing a destination narrows the Hotels list to the properties in it.
- Switching destination keeps the hotels that still belong. It drops the ones that do not.
- Clearing the field brings the full list back.
- A property with no destination shows while no destination is picked. It disappears once you pick one. There is no Unassigned option.
- The Destination field is hidden when none of your properties has a destination.
What the report ends up covering
The Calendar opens on Hijri
- When Hijri is on, the Calendar filter opens on Hijri. You can still switch to Gregorian for that run.
- When Hijri is off, nothing changes. Gregorian as today.
- If some hotels use Hijri and some do not, the default stays Gregorian.
- This is a default on open, not a saved setting. It never changes a choice you already made.
What does not change
- The figures. Destination only decides which properties are included.
- XLS and PDF downloads and generated AI designs cover the same properties. They use the calendar shown on the screen.
- The other consolidated reports keep today’s screen. They pick these changes up later: Revenue and Statistics Summary, Main Account Listing Details, AR Aging, Booker Revenue by Channel.
- The single-hotel Profit and Loss Summary is unchanged.
Update: September, 2026
Hidden for Groups With a Head Office Instance
The report is no longer available to a group that has a head office instance.What’s New?
- The report is hidden for any company with a head office instance.
- Before, a group run added the head office’s group accounts on top of the hotels’ own figures.
- Groups without a head office instance see no change.
How It Works
Which Companies Lose the Report
- A company has a head office instance when at least one of its instances is marked as head office.
- The British Accounting System setting does not matter for this rule.
- For these companies, the report is not in the Reports menu.
- A saved link to the report does not run it either. You get the same result as for any report you cannot access.
What Does Not Change
- Companies with no head office instance keep the report as it is. The menu entry, parameters and figures are the same.
- The single-hotel Profit and Loss Summary inside each instance is unchanged.
- For groups with a head office, the head office’s own Profit and Loss Summary is the group’s report.