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Documentation Index

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Report Business Value:

The profit and loss (P&L) statement is a financial statement that summarizes the revenues, costs, and expenses incurred during a specified period. A P&L statement provides information about whether a company can generate profit by increasing revenue, reducing costs, or both. Before you run the Profit & Loss Report you need to make sure of the below points:
  1. All your Journal Vouchers are reviewed and posted properly.
  2. All your transfers & usages are reviewed and submitted.
  3. All your receiving orders are reviewed and submitted.
How it works? Reports → BO → GL → Profit and Loss
  1. Select the month you would like to run the P&L for.
  2. Optional: choose whether to show the accounts with zero balances or no.
  3. Details: here you choose whether to have a detailed or summarized P&L.
Difference between a summarized P&L and a detailed P&L:
  • A summarized P&L will only show the total for each Revenue & Expense Account Group in your financial chart of accounts without showing the balance on each account.
  • A detailed P&L will show every account and its balance under each account group in your financial chart of accounts.
The P&L statement is designed to show your accounts in the middle, the monthly data to the left of the accounts and the yearly data are presented to the right of the accounts. The upper part of the report is designated for the Revenue Accounts and its numbers, then the Expenses Accounts follows with their numbers as well. Total Revenue and Total Expenses get subtracted to produce the GOP “Gross Operating Profit” Report Column Outcome:
  • First Column MTD: reflects the total transactions made on an account/account group for the same month last year to compare with this year’s performance “compare with current month”
  • Budget - Current: reflects the current month’s allocated budget that was imported to the system at the start of the year for a certain account/account group.
  • Current Month: reflects the total transactions made on an acount/account group during the month you’re running the P&L for.
  • Account: reflects the Revenue and Expense accounts/account groups.
  • YTD: reflects the total transactions made on an acount/account group from the start of the year till the current month you’re running the P&L for.
  • Budget - YTD: reflects the sum of the allocated budget that was imported to the system from the first month of the year till the current month you’re running the P&L for.
  • Last Column YTD: reflects last years performance from the start till the same month you’re running the P&L for last year for comparison “compare with YTD”
N.B: The default currency for this report would follow the base currency of your system.