GL Journal Voucher - GL Trial Balance Report

Documentation Index

Fetch the complete documentation index at: https://help.kwentra.com/llms.txt

Use this file to discover all available pages before exploring further.

Get a clear overview of your general ledger accounts’ balances, debits, and credits at a glance.

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Business Value

• Complete Financial Visibility: Instantly monitor account balances and movement across the entire chart of accounts.
• Audit-Ready: Supports reconciliation and financial closing with traceable opening/closing balances.
• Quick Issue Detection: Spot unusual balances, missing postings, or misallocations.
• Supports Decision-Making: Empowers finance teams with daily or period-end insights.

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Use Cases

• Confirm that debits equal credits for the period, ensuring accounting integrity.
• Identify accounts with unusual or unexpected balances for investigation.
• Reconcile with other reports, such as detailed journal vouchers or subledger reports.
• Prepare for audit by providing opening/closing balances with transactional activity.

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Main Groupings:

• Account Number / Account Type

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Report Columns Explanation

1. Account number: The unique code for the account in the chart of accounts.
2. Description: The name or description of the account.
3. Opening debit / Opening credit: The starting balances (beginning of the period) for debit and credit, respectively.
4. Debit: Total debit movements during the period.
5. Credit: Total credit movements during the period.
6. Closing debit / Closing credit: Ending balances for debit and credit at the close of the period.
7. Closing: The net closing balance (positive values are debit balances, negatives are credit balances).

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Formula

Closing = (Opening debit + Debit) - (Opening credit + Credit)

• If positive, appears in Closing debit
• If negative, appears in Closing credit
• “Closing” column always shows the net value (debit positive, credit negative)

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Real Examples

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Example 1: City Ledger Shops (Debit Closing Balance)

Calculation: (406,528.08 + 745,580.01) - (0 + 349,995.85) = 1,152,108.09 - 349,995.85 = 802,112.24 → Displayed in “Closing debit”

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Example 2: City Ledger Individual (Credit Closing Balance)

Calculation: (0 + 16,418,223.85) - (127,090.76 + 16,403,370.52) = 16,418,223.85 - 16,530,461.28 = -112,237.43 → Displayed in “Closing credit” and as a negative in “Closing”.

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Summary

• Each line in the report summarizes account activity for the period.
• All movements (debits and credits) plus opening balances, minus opposing movements, result in the closing balance.
• The sign (positive/negative) and which column the balance lands in help you quickly identify if the account is in debit or credit.

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Update: 15 Apr 2026

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Run the GL trial balance for any date range, now grouped by account type, account group, or both.

The Group by parameter now supports four options instead of two. Two new options have been added:

• None — flat list of all accounts with a single grand total.
• Account Type — rows grouped and sub-totalled by account type (Asset, Liability, Revenue, Expense).
• Account Group (NEW) — rows grouped and sub-totalled by the account group defined in the chart of accounts.
• Account Type and Account Group (NEW) — rows grouped first by account type, then sub-grouped by account group within each type, with sub-totals at each level.

When Account Group is selected, each section header shows the account group description and the rows under it are sub-totalled. Grand total always appears at the bottom. Report Columns Each row represents a single GL account. Example values are based on the sample report output. When a Group By option is selected, each group shows its own sub-total row before the next group starts. A grand total row closes the report.