Receiving Orders Report - Kwentra Help Center

Track all items received across your warehouses by date, vendor, or item group — now includes Invoice Number for direct AP reconciliation. Business Value

Review all receiving orders within any date range.
Filter by vendor to see all receipts from a specific supplier.
Check receiving order status — posted to warehouse or still pending.
Group results by vendor or item group for focused analysis.
Invoice Number column links each receipt to the vendor invoice for AP matching.
Enables accurate AP reconciliation — trace payments back to source receipts.

Use Cases

Warehouse manager runs the report by date range to review all items received this month.
AP accountant filters by vendor and uses the Invoice Number column to match receipts against vendor invoices.
Finance manager groups by item group to identify which categories carry the highest received value.

How It Works Running the Report

Where: Back Office → Reports → BO → Inventory → Receiving Orders

From Date / To Date: Date range to view receiving orders created within that period. Vendor: (Optional) Filter to receiving orders from a specific vendor only. Item Group: (Optional) Filter to receiving orders for a specific item group. State: Filter by status: Submitted (posted to warehouse) or Pending. Store: (Optional) Filter to a specific warehouse or store. Group By: Group results by Vendor or by Item Group. Summary: Set to No to view full line-level detail for every receiving order. Available actions: Download | Preview | Print Grouping Logic

Group by Vendor: all receiving orders per vendor → broken down by store → then by item group.
Group by Item Group: all receiving orders per item group → broken down by store → then by vendor.
Subtotals appear at the end of each item group and each store. A Grand Total covers all vendors and stores.

Report Columns Run in Detail mode (Summary = No) to see all line-level data.

Column	Description	Example
PO Number	Purchase order number linked to this receiving order.	13
Receiving Number	System-generated serial number for the receiving order. No two orders share the same number.	37
✦ NEW Invoice Number	✦ NEW Vendor invoice reference entered on the receiving order. Blank if not recorded.	✦ NEW INV-2024-00512
Date	Date the receiving order was created.	2025-09-18
Receiving Description	Comments or notes added on the receiving order.	Monthly dairy delivery
Item Number	System item code for the received product.	103009
Item Description	Name of the received item.	Lanah Gallon 3 KG
Store	Warehouse or store the items were received into.	INV. FOOD KITCHEN
Store Unit	Unit of measure for the item (e.g. Gallon, Can, KG, piece).	Gallon
Qty	Received quantity per item line.	2.00
Submitted Qty	Quantity submitted to the warehouse. Matches Qty if posted; shows 0 if receiving order is still Pending.	2.00
Receiving Price	Price per unit for the item.	250.00
Gross Value	Qty × Receiving Price. Subtotals print per item group and per store. Grand Total covers all vendors.	500.00

Note: The Invoice Number column is blank for receiving orders created before this feature or where no invoice number was entered. Report currency follows your system’s base currency.

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