Stock Usage Report - kwentra Help Center

Track and export store usage for any date range. Group and filter it the way you need.

A cost controller reviews each department’s monthly usage, such as F&B, HK or Engineering.
A store manager finds items with high or unexpected usage.
An auditor checks store issues against expense accounts.
A finance manager prepares cost reports for department heads.

Where: Reports → BO → Inventory → Stock Usage

From date / To date: the report period, such as 2025-10-01 to 2025-10-31.
Group by: From Store, Expense Account, Item Group or Usage Department.
Detail: Summary, Itemized or Detailed.
State: Submitted or Pending.
From Store, Expense Account, Usage Department: pick specific stores, accounts or departments.
Item family, category, group: narrow down the items.
Show zero values: show or hide items with zero usage.
File type: XLS, XLSX, ODS or PDF. Then click Download, Preview or Print.

Summary shows the total quantity and value used per department or item group.

Detailed lists every usage line with these columns:

Update: 29th of October, 2025

The summary now shows usage totals by department and by expense account.

A cost controller compares Housekeeping’s Guest Supplies with its Cleaning Supplies.
The finance team checks how each department’s costs split across accounts for budgets.
Department heads review their own usage and its cost split by account.

Set Group by to Usage Department.
For each usage department, the report now shows:
- A total for the department, with its name.
- A split by expense account inside the department, with a total for each account.
The Usage Department header now uses a larger font than the expense account headers.
The Total label now reads Total Usage Department, such as Total Housekeeping Department.