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Documentation Index

Fetch the complete documentation index at: https://help.kwentra.com/llms.txt

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Track, analyze, and export store usage for any date range, grouped and detailed by your operational needs.

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Report Business Value:

  • Provides a transparent breakdown of how inventory is consumed across departments and stores.
  • Facilitates tighter cost control by highlighting major consumption areas and unusual variances.
  • Enables data-driven purchasing, budgeting, and inventory decisions with flexible filtering and grouping.
  • Supports both summary and detailed analysis, ideal for operational reviews and audit trails.
  • Exportable in multiple formats for further analysis or regulatory compliance.

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Use Case:

  • Monthly review of stock consumption per department (e.g., F&B, HK, Engineering)
  • Identifying high-usage items or unexpected consumption spikes
  • Cross-checking store issues versus expense accounts for audit
  • Preparing cost allocation reports for department heads
  • Exporting detailed usage records for regulatory submission

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How it works?

Reports → BO → Inventory → Stock Usage
  • From date / To date: Pick the reporting period (e.g., 2025-10-01 to 2025-10-31).
  • Group by: Choose how to group the data (From Store, Expense Account, Item Group, Usage Department).
  • Detail: Choose report level (Summary, Itemized, Detailed).
  • State: Filter by state (Submitted / Pending).
  • From Store, Expense Account, Usage Department: Filter for specific stores, accounts, or departments.
  • Item family, category, group: Further refine your item selection.
  • Show zero values: Decide whether to show items with zero usage.
  • Export Options:
    • Select file type (XLS, XLSX, ODS, PDF), then click Download to export, Preview to view, or Print for a hard copy.
Report Column Outcome: In the Summary view, the report shows total quantities and values consumed per department/item group. In the Detailed view, it lists every item usage, including: Item Number, Description, Unit, Quantity, Value, Usage Number, From Store, Expense Account, and Date.

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Update: 29th of October, 2025

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Store Usage Report Enhancement: Group by Expense Account within Usage Department

Quickly see your stock usage totals by both department and expense account in the summary report.

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Use Cases

  • A Cost Controller wants to see how much Housekeeping spent on Guest Supplies versus Cleaning Supplies in a glance.
  • The finance team needs to prepare department-level budgets and verify how expenses are distributed per account.
  • Department heads review their own consumption and cost split by account.

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How does it work?

  1. Group by “Usage Department” as usual.
  2. The report now displays, for each usage department:
    • A total per department (with the department name).
    • A breakdown by expense account within the department, with totals for each expense account.
  3. The Usage Department header is now in a larger font than the expense account headers for clarity.
  4. “Total” label now reads “Total Usage Department” (e.g., “Total Housekeeping Department”) instead of just “Total”.