Track all City Ledger and Credit Card payments processed by date.Documentation Index
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Business Value
- Provides a consolidated view of all payments posted against City Ledger accounts and Credit Cards.
- Helps the Accounts Receivable team verify settlement and posting accuracy.
- Simplifies cashier and audit reconciliation by showing payment sources, responsible cashiers, and departments.
Typical Use Cases
- Cross-checking City Ledger Payments recorded by FO team.
- Reviewing daily cashier postings for AR reconciliation.
- Auditing canceled or reversed transactions (“Canceled by” / “Canceling”).
- Monitoring Credit Card settlements by card type or cashier for bank reconciliation.
Technical Overview
Access Path: Home → Reports → Receivable → CityLedger Payments Report Parameters| Field | Description |
|---|---|
| Date | Select the transaction date to display payments processed on that day. |
| File Type | Choose export format: XLS, XLSX, ODS, or PDF. |
| Actions | - Download: Export the report. - Preview: View report on screen. - Print: Send report to printer. |
Report Structure
Header Displays the selected date and report title “CityLedger Payments”. Data Columns| Column | Description |
|---|---|
| Room No. | Guest room number is linked to the payment. |
| Guest Name | Name of the guest or payer. |
| Amount | Value of the payment recorded. |
| Cashier | User ID of the cashier who posted the transaction. |
| Actual Date | Actual date of posting “not audit date” |
| Department | Transaction code used |
Example Output
Date Selected: 2025-10-05 City Ledger Total: 91,944.77 Credit Card Total: 443,093.57 Combined Total: Represents all receipts posted on the selected date, categorized by ledger type and cashier.