Profit and Loss Detailed Report

Documentation Index

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View detailed revenue and budget performance by department, comparing current month, YTD, and prior year figures in one report. Business Value

• Monitor each department’s revenue against budget and prior year in one report.
• Compare current month, YTD, and prior year MTD/YTD side by side.
• Filter by department to focus on Rooms, F&B, Laundry, or other areas.

How It Works Running the Report Set the following parameters before running the report:

1. Date — Select the month and year (e.g., 04/2026). The report shows data for that full month.
2. Department — Select one or more departments (e.g., Food & Beverage Dep, Guest Laundry Dep.). Leave blank to include all departments.
3. Zero Balance — Choose Don’t Show (default) to hide accounts with no activity, or Show to include all GL accounts.
4. Detail Level — Select Detailed for a full line-by-line breakdown, or Summary for department totals only.
5. File Type — Select XLS, XLSX, ODS, or PDF.

Available actions:

• Download — saves the report in the selected file format.
• Preview — opens the report in the browser without downloading.
• Print — sends the report directly to the printer.

Report Layout The report is organized by department. Each department section repeats the same column structure:

• Rows show individual revenue accounts (e.g., Rooms:Groups, Food:Extra Lunch, LND:Guest Laundry).
• Accounts are grouped into categories with subtotals (e.g., Total Rooms Revenue, Total Food & Beverage Extra).
• Each department closes with a total row (e.g., Total Rooms Dep, Total Food & Beverage Dep).
• The report ends with Total Hotel Revenue, Total Hotel Expenses, and G.O.P. (Gross Operating Profit = Rev - Expense).

Report Columns