2020 Release Notes - Kwentra Help Center

Accounts Receivable Manual Entries On Past Dates

New Update: you can now do the following actions on a past date on any of your Accounts Receivables.

Manual Charges
Deposits
Adjustments

Back Office → Accounts Receivable → AR Accounts → Select Account → Tools

Purchase Orders Authorization Level Update

New Update: You now view the authorization level, the status for each item and which level of authorization is pending when you print your Purchase Order.

6th of December: Vendor Payment Report Update

Report Update: Vendor Payment Report now returns all your payments made against all kinds of receiving orders (Vendor/Manual Receiving Orders). The report shows all the payment transactions that have been made to a certain vendor in a given date range.Reports → Back Office → Vendor Payment ReportRead more

YieldPlanet Integration

New Integration: Kwentra is now fully integrated with YieldPlanet Channel Manager.

Expected Arrival & Reservation List Reports Updates

Report Update: You can now see the On Hold Reservations and the Hold Until Date in separate columns when exporting the below reports.

Guest Info Report Update

Report Update: Guest info report is now updated to have multiple search options to find guests’ profiles.Read more

Hotel Internal Policy Update

New Update: Your hotel internal policy input format is now more advanced to accept hyperlinks and have custom lables.Read more

New Notes System for Reservations

New Update: When creating or editing your reservation, you can now addvarious types of notes for your staff to refer back to later.Front Office→ Individual Reservations → Add Reservation

Online Booking Apartments Terminologies

New Update: Added new terminologies to the Front Office Settings that affect your Online Booking Engine as well.Read more

Open Balance Report Update

Report Update: Now you can choose to show/hide the main guest’s information and also shows the total number of people “adults+children” benefiting from the reservation with the rate code.Reports → FO → FrontDesk → Open Balances ReportRead more

Public Add-on Packages Feature

New Feature: Add-on Packages can now be marked as public packages so as to apply on any rate code and without the need of adding it to newly created rate codesFront Office → Settings → Rates-Packages → Packages → Select Package

Configurable Check-In and Check-out times

New update: you can now configure the check in & check out times based on your operational needs.Front Office → Settings → Reservation Settings → Default Checking Times

Send Kitchen Orders to multiple POS Printers

New Feature: You can now configure your menu items to be reflecting it’s printing orders on multiple printers.Read more

Maintenance Report Update

Report Update: Maintenance State report would now show the comment you would leave when changing the maintenance state of a room.Reports → FO → Housekeeping → Maintenance State

Rate Restriction Day of Week Update

New Update: Rate Restrictions through Front Office/Online Booking now has the “day of the week” field to allow restrictions application on certain days of the week within a date range.Read more

Room Rack Quick Add New Update

New update: The Quick Add feature from Kwentra Room Rack now displays more rate details per night while creating the reservation.Read more

Priority Bed Type Selling

New Update: Front Office Auto Prioritize Bed Type Selling.Read more

Adyen Deposit Payment

New Update: Deposit Payments are now available through Adyen Online Booking Payment.

Excluded Tax on Online Booking Confirmation

New Update: Excluded Taxes are now available per room on generated Online Booking/HMS Confirmations.

Online Bookings made with Credit Cards

New Update: Now Kwentra Users can further use guests’ credit cards that they use to finalize payments through the Online Booking and make further transactions.

Housekeeping Report Update

New Report Update: Guest names won’t show when running the Housekeeping All Room/In-House report for systems following GDPR Settings.Read more

Confirmation Template Update

New Update: The confirmation sent to guests would now have all rate details & packages under Offer Details.

Online Booking Date & Time Format

New Update: All Online booking date & time related stamps and fields are configurable.Date: Any numeric date format.Time: Military or AM/PM.

Online Booking New Terminologies

New Update: Now you can configure different terminologies for each property you have on the online booking widget, Update terminologies from Settings.Read more

Accounts Receivable Reminder Email Notifications

New Feature: using the new custom uploads feature for your templates, you can now have multiple reminder notifications to be sent to your partners.

Calculate Total Value of Purchase Orders

New Update: When printing the Purchase Order the total value of the items purchased will be printed alongside other PO details.Back Office → Purchase Orders → Purchase Order screen → Print

Channel Commission Report Updates

New Updates: The Channel Commission Report has been enhanced to fit your financial needs to calculate commission on the channel and reservation level.

Discounts New Behavior on Front Office Billing

New Update: The user can now get to choose whether discounts apply on taxes or no. Reach out to us through our Support Channel.Support@kwentra.com

Excluded/Fixed Excluded City Tax per Guest

New Feature: Applying Local City Taxes in respect to the number of guests and their type in a given reservation.New Screen: Check out our new System Admin Login Screen. Login Now

New Confirmation/Cancellation Templates

New Templates: you can now enjoy the new detailed, custom-made css templates for both new reservations and cancelled ones. Read More about User Templates & Custom Uploads

Room Rack Room list view adjustment

New update: now users get to choose how many rooms to view on the single view of the room rack.Read more

Bulk Guest Profile Update

New Feature: Updating existing Guest Profiles is now easy, all you need to do is follow the Kwentra Profile ID in the Import CSV File.Front Office → Reservations → Guest Profiles → Import guest profiles

AR Statement Invoice New Template

New Template: AR Statement Invoice shows all the information for a specific AR account based on the selected invoices, this template shows aged invoices and where do they stand in the aging cycle in addition to further info about the AR Account and bank details.

Invoice Due Date for Accounts Receivable Billing

New Feature: Accounts receivable invoices now show the invoices’ due dates.New Feature: AR Invoice and AR Aging reports now follow the due date setting to be presented on the produced report.Read more

Apply Manual Rate from Kwentra Room Rack

New Feature: you can apply a manual rate whilst creating a reservation using the quick add option from room rack.Read more

Guarantee Types Option Added to Front Office Reservations

New Feature: Guarantee Type option is now available on all Front Office Reservation Screens.

Import Parent/Child Rooms

New Feature: Bulk Import Rooms with parent/child relationship to accommodate the Bed-Selling Scenario.Front Office → Settings → Rooms → Import Rooms

New Fields in Hotel Info Screen

New Fields: Bank Branch and RIB numbers are now available to be updated on your hotel info screen.Front Office → Settings → Hotel Info

New Folio Template

New Template: a new folio template is available that reacts to the email/print versions of the information.Read more

Pro Forma Wording Change

Name Change: The proforma generated before the final folio has changed to be Information Invoice.Front Office → Reservations → Select Reservation → Billing → Tools → Information Invoice

Room Blocking New Columns and Fields

New Feature: Added new search fields to the search engine to easily find reservations.New Feature: Added a new column Upcoming Arrival Date which reflects the first expected reservation that this room number is assigned to.Front Office → Front Desk → Rooms → Room Blocking

Add Notes on Items Through Extras

New Feature: You can now add extra notes on any item in the POS invoice to be included in the kitchen print for instructions and notes.Read more

Apply Open Discount on Total Invoice

New Feature: Apply open discount on the invoice total with the flexibility to apply a fixed discount or percentage based.Read more

Auto-Lock Terminals

New Feature: Lock Terminal Upon Submit option to automatically lock the terminal after each and every order submission to kitchen.Read more

Clear Outlet Tables Automatically

New Feature: Have your Outlet Tables get cleared automatically without the need of doing it manually.Read more

Deactivate/Delete POS Terminals

New Feature: You can now enable/disable/delete POS terminals at your convenience.

Item Clone Prefix

Now cloning items from POS settings won’t include the 0 prefix before the new serial number.New Report: Set Menu Report, useful to see the item sales for the items that are marked as Set Menus only.Read more

SmartHotel Update

Smart Hotel Update: now reservations can be retrieved per each Hotel ID separately.

Channel Occupancy by Room Type Report

New Report: Channels Occupancy by Room Types Report, helpful to see the statistics of your occupancy classified per channel per room type.Reports → FO → Reservations → Channels Occupancy by Room Type

Front Office Automatic Room Assignment

New Feature: Automatic Room Assignment feature for reservations made through Front Office Module.

Rate Code Update for 6 Adults and More

New Feature: Rate details update can now accommodate 6 adults and more, any reservations having more than 6 adults the system will apply the 6th Adult rate for any occupancy higher than 6.Front Office → Settings → Rates-Packages → Rates → Select Rate → Update

Room Moves Report Update

Report Update: Room Moves Report now to present the action date and reservation date to show all room moves on certain dates as desired.Reports → FO → FrontDesk → Room MovesRead more

Room Rack Advance Add Option

New Feature: Add new reservations through Kwentra Room Rack using the New Individual Reservations Screen.Read more

Channels Revenue YTD Report

New Report: YTD report will allow you to see revenue per channel across various date ranges.Read more

Create 1 Receiving Order from Multiple Purchase Orders

New Feature: You can now create receiving orders from multiple purchase orders easily. Read MoreRead more

Update to Total Units Price Column in PO/RO Screens

New Update: Totals column is now editable while creating new Purchase Orders / Receiving Orders, simply update the total and the unit price gets calculated automatically.Back Office → Purchasing → Receiving Order → Add New → Total Column

Close PayMaster User Permission

User Permission: Only FO Manager and Income Auditor will be able to undo the action of closing a PayMaster Account.

Collect No-show/Cancellation Fees

New Feature: The ability to collect No Show / Cancellation fees from reservations.

Extra Columns on Reservation Screens

Added extra columns to include bed types, arrival and departure times on all reservation screens across The Front Office Module.New Feature: Bookmark your frequently used links on the new navigation for Front Office.Read more

Rate Code Update Won’t Affect Old Reservations

New Behavior: Rate Code Updates will no longer affect reservations created prior to the action instead, the update will only affect new reservations created after rate code update.

Revenue by Room Number Report

New Report: Revenue by Room Number, helpful for Service Apartments Hotels.Read more

Close to Arrival/Departure New Rate Restrictions

New Rate Restrictions: Close to Arrival & Close to Departure rate restrictions have been added.

​Accounts Receivable Manual Entries On Past Dates

​Purchase Orders Authorization Level Update

​6th of December: Vendor Payment Report Update

​YieldPlanet Integration

​Expected Arrival & Reservation List Reports Updates

​Guest Info Report Update

​Hotel Internal Policy Update

​New Notes System for Reservations

​Online Booking Apartments Terminologies

​Open Balance Report Update

​Public Add-on Packages Feature

​Configurable Check-In and Check-out times

​Send Kitchen Orders to multiple POS Printers

​Maintenance Report Update

​Rate Restriction Day of Week Update

​Room Rack Quick Add New Update

​Priority Bed Type Selling

​Adyen Deposit Payment

​Excluded Tax on Online Booking Confirmation

​Online Bookings made with Credit Cards

​Housekeeping Report Update

​Confirmation Template Update

​Online Booking Date & Time Format

​Online Booking New Terminologies

​Accounts Receivable Reminder Email Notifications

​Calculate Total Value of Purchase Orders

​Channel Commission Report Updates

​Discounts New Behavior on Front Office Billing

​Excluded/Fixed Excluded City Tax per Guest

​Kwentra New Login Page

​New Confirmation/Cancellation Templates

​Room Rack Room list view adjustment

​Bulk Guest Profile Update

​AR Statement Invoice New Template

​Invoice Due Date for Accounts Receivable Billing

​Apply Manual Rate from Kwentra Room Rack

​Guarantee Types Option Added to Front Office Reservations

​Import Parent/Child Rooms

​New Fields in Hotel Info Screen

​New Folio Template

​Pro Forma Wording Change

​Room Blocking New Columns and Fields

​Add Notes on Items Through Extras

​Apply Open Discount on Total Invoice

​Auto-Lock Terminals

​Clear Outlet Tables Automatically

​Deactivate/Delete POS Terminals

​Item Clone Prefix

​Set Menu Report

​SmartHotel Update

​Channel Occupancy by Room Type Report

​Front Office Automatic Room Assignment

​Rate Code Update for 6 Adults and More

​Room Moves Report Update

​Room Rack Advance Add Option

​Channels Revenue YTD Report

​Create 1 Receiving Order from Multiple Purchase Orders

​Update to Total Units Price Column in PO/RO Screens

​Close PayMaster User Permission

​Collect No-show/Cancellation Fees

​Extra Columns on Reservation Screens

​Front Office New Navigation Bookmarks

​Rate Code Update Won’t Affect Old Reservations

​Revenue by Room Number Report

​Close to Arrival/Departure New Rate Restrictions