2023 Release Notes

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Ability To Resend ETA Invalid Invoices

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New ETA Logs Screen

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Improvements to ETA Status Screen for Folio Management and Cancellations

1. Rearranged Selection Boxes: We’ve improved the layout of the ETA Status screen by moving the selection boxes to the left side. This change enhances user experience and maintains consistency throughout the interface.
2. Default Check for “Excluded” Folios: Upon loading the ETA Status screen, the default selection of “Excluded” folios has been removed. This adjustment ensures a cleaner and more focused view, allowing you to make selections based on your specific needs.
3. Selection Boxes for “Valid” Folios: We’ve introduced selection boxes for “Valid” folios, providing you with additional control and flexibility in managing these folios effectively.
4. “Cancel” Action Button: A new action button labeled “Cancel” has been added to facilitate the cancellation of both “Valid” and “Pending” folios. This streamlines the cancellation process, offering a straightforward approach to managing your folios.
5. Folio Exclusion/Inclusion: When you select a “Valid” folio for cancellation, the “Exclude/Include” action will appropriately update its status to “Excluded” and vice versa. This functionality ensures accurate and efficient folio management.

6. Credit Note Generation: Upon the cancellation of applicable folios (“Valid” or “Pending”), a credit note is now automatically generated within ETA. This process occurs seamlessly, with no changes required on our system.
7. Update Folio Status to “Cancelled”: Valid cancellation credit notes will now update the corresponding folio’s status on our system to “Cancelled,” maintaining accurate and synchronized information.
8. Prior Adjustments Validation: A new validation has been implemented to prevent the cancellation of folios with prior adjustments. If an attempt is made to cancel such folios, a message will be displayed: “The selected folio(s) [Folio numbers] are adjusted or not valid and can’t be cancelled.”

• Canceled folios will have their status updated to “Canceled” once their credit note becomes valid.
• Users can now resend folios with the status “Internally Canceled.”
• Checkboxes are available in front of pending, excluded, and valid folios. Exclusion actions can be taken on pending and excluded folios, while cancellation actions can only be taken on valid folios.

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Updates to Transfer and Usage Lists

1. Requester Column:

• A new column, “Requester,” has been added to the transfer list.
• This column displays the creator of the transfer, saving you time from having to open each request individually.

2. Reviewer and Requester Fields:

• The “Reviewer” and “Requester” fields have been enhanced to include autocomplete functionality.
• This improvement streamlines the process of selecting reviewers and requesters, making it quicker and more user-friendly.

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How to Use:

1. Viewing Requester Information:

• Open the “Store Transfer List” in the BackOffice Inventory module.
• You will now see a new column labeled “Requester,” displaying the creator of each transfer request.

2. Autocomplete for Reviewer and Requester Fields:

• When creating or editing a transfer request, the “Reviewer” and “Requester” fields now support autocomplete.
• Start typing the name, and the system will suggest matching options, saving you time and ensuring accuracy.

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Updates To Import / Export Departments

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We added Export so you can export current departments and Edit then Importing

1. Statistics Type:
   • Represents the Statistics Type for each department.
   • Expected values: Statistics Type saved on the system
2. [Debit] Tax Definition Code:
   • Represents the Tax Definition applicable for debit departments.
   • Expected values: Tax definition saved on the system
3. [Debit] Tax Definition Start Date:
   • Represents the start date for the Tax Definition.
   • Applicable only for debit departments.
   • Mandatory if a [Debit] Tax Definition Code exists.
   • Expected values follow the date format yyyy-mm-dd.
4. [Debit] Tax Definition End Date:
   • Represents the end date for the Tax Definition.
   • Applicable only for debit departments.
   • Mandatory if a [Debit] Tax Definition Code exists.
   • Expected values follow the date format yyyy-mm-dd.
   • The end date should be later than the Tax Definition start date.

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Google analytics online booking integration Update to G4

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Printing CIB Cheques directly from Kwentra

• Access BackOffice and go to Settings.
• Choose Add/Edit Vendor.

• Look for the newly added field, “Legal Name,” in the Vendor definition.
• This field is optional and has a character limit of 100.
• Feel free to use Arabic or English characters as needed.

2. Printing Cheques in Accounts Payable Vendor payment

• Head to BackOffice and navigate to Accounts Payable.
• Select Print Cheques.

• The new screen displays mandatory fields with no defaults.
  • Cheque value date (Choose a date)
  • Vendor legal name (Enter up to 100 characters)
  • Amount (Enter a positive float)
  • Template (Select from the dropdown list)
• Save your entries with Save, Save, and Edit, or Save and Add.

• After saving, notice the appearance of the “Print” button.
• Clicking it opens a print dialog with a forced landscape orientation.
• The amount is automatically written in English.
• Follow the note: “Please use the adjustable printer tray, and the Logo should be on top of the page.”

• After saving, a “History” button appears.
• The search functionality lets you filter results based on cheque value date, vendor legal name, template, and more.
• Review the results list, including crucial details like cheque value date, vendor legal name, amount, template, vendor, Vendor Payment ID, and the creator’s username.

3. Printing Cheques from vendor payment

• Navigate to vendor payment
• From the Print Cheques screen, click the “Print Cheque” button.
• 

• The new screen in “Add New” opens, and all fields are automatically filled.
• If the legal name in the Vendor is empty, the system will use the Vendor name.

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Enhanced Bulk Printing for AR Invoices!

1. Header and Footer Inclusion:
   • Each invoice in the Bulk Print will now include a clear header and footer, ensuring a professional and polished appearance.
2. Page Break After Each Invoice:
   • Enjoy improved readability with a page break after each invoice, making it easier to navigate through your printed documents.
3. Grand Total on a Separate Page:
   • The Grand Total section now resides on a separate page, providing a comprehensive overview without the distraction of headers or footers.

• These changes are applicable for the “Detailed” and “KSA Legal” templates only.
• The Grand Total is displayed distinctly on a separate page, maintaining a clean and organized presentation.

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Back Office - AR Payment - Adding AR payment comment to Invoice splitting JVs

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Enhanced Block Selection Feature for Individual Reservations

• Add the selected block to your reservation.
• Include the chosen room type in your reservation.

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Introducing Housekeeping Discrepancy Status Feature

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Introduction

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Accessing the Housekeeping Discrepancy Status Settings Page

1. Navigate to Settings -> Front Office -> Housekeeping -> Housekeeping Discrepancy Status.
2. You’ll land on the list page where existing statuses are displayed.

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Managing Existing Discrepancy Statuses

1. Search Functionality:
   • Use the search bar to filter discrepancy statuses based on their descriptions.
2. Description Field:
   • The “Description” field is a string with a maximum limit of 50 characters.
3. Search and Clear Buttons:
   • Use the “Search” button to initiate the search process.
   • Clear the search by using the “Clear” button.
4. Add New Discrepancy Status:
   • Click the “Add New” button to open the “Add New Housekeeping Discrepancy” page.

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Adding a New Housekeeping Discrepancy Status

1. Navigate to the “Add New Housekeeping Discrepancy” Page:
   • Click the “Add New” button on the list page.
2. Fill in Details:
   • Enter a unique description in the text field (max 50 characters).
3. Save:

• Save your new discrepancy status.

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Applying Discrepancy Status to Rooms in the Housekeeping Screen

1. Navigate to Front Office -> Housekeeping.
2. Locate “Housekeeping Discrepancy Status” Dropdown:
   • In each room, find the new dropdown field.
   • Choose the applicable discrepancy status from the dynamically populated list.
3. Bulk Editing:
   • Apply the same status to multiple rooms for efficient bulk editing.
4. Data Reset:

• Note that the data in this field will be reset during the nightly run.

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Viewing Discrepancy Status in the Housekeeping Discrepancy Report

1. Navigate to Reports -> Housekeeping -> Housekeeping Discrepancy.
2. New Column: “Discrepancy Status”:
   • A new column will appear after the “Actual Children” column.

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Exclude Invoices From Being Submitted to ETA E-Invoicing

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General Alerts

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Generate Payment Links using kwentra Pay.

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Adding the ability to edit exchange rate during AR payment

1. Editable Exchange Rate: Now, users can edit both the foreign amount and exchange rate fields when dealing with foreign currency departments.
2. Dynamic Base Amount: The base amount field adjusts dynamically, reflecting the foreign currency amount and the manually entered exchange rate.
3. Default Exchange Rate: The exchange rate field comes pre-filled with the current system exchange rate, maintaining continuity with the current behavior.
4. Permission-Controlled Editing: Only users with the “Can Edit AR Posting Currency Exchange” permission can modify the exchange rate, adding an extra layer of security.

1. Go to Back Office → Accounts Receivable → AR Payments.
2. Choose a foreign currency credit department.
3. Edit the foreign amount and exchange rate fields as needed.
4. The base amount adjusts automatically.
5. Only users with permission to edit the Can Edit AR Posting Currency Exchange

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Additional Fields in Journal Voucher Search

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Enhancing ETA Integration with Arrival and Departure Dates

1. Paymaster Folios:
   • Paymaster folios will be sent as is, without the “salesOrderDescription” key.
2. AR Folios Linked to Reservations:
   • AR folios linked to reservations (and not paymasters) will be sent with the “salesOrderDescription” key, incorporating the arrival and departure dates.

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AR Accounts - Transfer posting directly from on hold window

• Historically, transferring postings within Accounts Receivable was only possible through the Open Balance window
• Now it can be done from the On-hold window
• This can help in rectifying mistakes that happen in adding the wrong profile from the Reservation screen. before generating the invoice by verifying the posting

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Updates to POS Pay to room feature

• Closed To POS rooms that were previously excluded from the Room Number drop-down list will now appear in the customer section of the invoice with a locked icon to indicate that the room is closed to POS and the user cannot make a room payment on it
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• However, the user will be able to select the room and add it to the invoice but the system will not allow payment on it
• We also added the ability for our users to add the room to the invoice from the payment dialog directly
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Ability to Transfer “On Hold” Postings from one Account Receivable to another

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Cancel No Show Reservation - Ability to set the reservation state to “Expected” or “Checked In\

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Indicator for multiple windows on Individual Reservation or Paymaster Billing Window

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Kwentra Pay - Kashier Integration

Once the guest makes a successful payment, a posting will be created automatically with the paid amount on the corresponding billing window.

1. Kwentra will initiate the communication with Kashier.
2. Kwentra will send you Kashier’s contract for signing.
3. Kashier will send kwentra and yourself the credentials for your Kashier account.
4. Kwentra will link your paymob account to kwentra PMS based on the payment methods “departments” you desire.

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STAAH integration

1. You have to add 2 contacts, one for Availability and one for Physical location
2. Make sure you hit Enter after email and phone to select it
3. all the fields are mandatory and have to be entered

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kwentra & DigitalGuest New Integration

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kwentra & Opentec Passport Scanner Integration

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kwentra & Samsotech Passport Scanner Integration

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Ability to Restrict General Ledger (GL) Financial Period

• Unrestricted period means that all financial operations that took place on a month earlier than the current audit date’s month can be edited or changed normally
• Restricted period means that any financial operation that took place on a month earlier than the current audit date’s month cannot be modified or edited. The system locks all past financial operations in order to allow the financial controller the grip over all transactions that has been revised during the monthly closing.

• Upon turning the night of the current month to the future month, the system adds the current month to the list of “Unrestricted Months” by default. This is to allow the other departments to finish their remaining financial operations within the first couple of days of the new month.
• Upon the monthly closing and after verifying all the monthly finances; the financial controller should browse to the screen and remove the closed month from the list of Unrestricted Months in order to prevent any further updates on it.
• The current audit month and any following future month are Unrestricted by default and cannot be restricted.

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Enhancing Manager Report - Including Non-Hotel Revenue Option

• The Manager Report will exclude statistics types associated with non-hotel profit revenue from calculations.
• Revenue generated by departments linked to statistics types marked as “non-hotel revenue” will be omitted from the total revenue calculation.

• The Manager Report will include all statistics types, including those related to non-hotel profit revenue.
• All department revenue will be considered in the total revenue calculation, regardless of their link to “non-hotel revenue” statistics types.

1. Accessing the Manager Report: Navigate to the Manager Report in the “Reports” section.
2. Using the “Include Non-Hotel Revenue” Parameter:
   • Locate the “Include Non-Hotel Revenue” parameter within the Manager Report interface.
   • Toggle between “Yes” and “No” based on your reporting needs.
3. Viewing Your Customized Report:
   • Your report will now reflect your chosen setting, either including or excluding non-hotel revenue statistics types.

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Guest Preferences and Room Sharing Indicators in Reservation

• What’s New:
  • An icon or indicator has been added next to the guest’s name in the reservation listing screen, also known as the “Guest Name cell.”
  • This indicator is displayed only when the selected guest profile has associated guest preferences.
  • Hovering your mouse over this indicator will reveal a tooltip that reads “Guest Preferences.”

• What’s New:
  • An icon or indicator is now visible next to the room number in the reservation listing screen, specifically in the “Room Number cell.”
  • This indicator is displayed when the selected reservation is sharing a room with another guest.
  • Hovering your mouse over this indicator will reveal a tooltip that reads “Room Sharing.”

1. Guest Preferences Indicator:
   • When viewing your reservation listings, look for the “Guest Preferences” indicator next to the guest’s name.
2. Room Sharing Indicator:
   • When viewing your reservation listings, spot the “Room Sharing” indicator next to the room number.

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Group Reservation - Allowing Billing Functionalities Through Creating A Paymaster

On Group Reservations that are created and not yet linked to any Paymaster, you will find the new button “Create Paymaster Billing”.

• Feature Insights:
  • In case of changing the arrival and departure dates of the reservation, the paymaster dates are updated automatically as well. On the other hand, updating the paymaster start and end dates does not affect the reservation’s dates.
  • In case of cancelling the group reservation, the paymaster profile is closed automatically.
  • *In case the paymaster profile’s balance was not zero (balanced); The system does not close the paymaster profile automatically and displays a warning message in case of attempting to cancel the group reservation linked to an unbalanced paymaster profile.*The button “Billing” allows you to access that billing screen of the paymaster linked to this group reservation in a pop up. This allows you to manage all billing operations related to the group reservation with ease.

• Create a group reservation
• Click on “Create Paymaster Billing”
• Click on “Billing”
• Add group reservation deposit (by making a payment on the paymaster)
• Close the Billing pop up
• Click on “Proforma”
• Click on Generate
• You should see all predicted charges for the group reservation (even though it’s still expected). You should also see the amount of the deposit made on the billing pop up. You should be able to see the remaining balance of the group reservation.
• Feature Insights:
  • In case of splitting the group reservation, all predicted charges are not calculated anymore as the charges are now moved from the group reservation to the individual reservation(s).
    • You can create charging instructions from the group reservation before splitting it (they are automatically applied on each split individual reservation)
    • You can create charging instructions from each individual reservation separately after splitting it
  • In case of “Adding More Rooms” to the group reservation, this creates a separate group reservation with the same “Confirmation Number”.
    • Generating the “Proforma” from one of the linked group reservations will show all predicted charges from all linked group reservations
    • Any charges on the linked Paymaster profile will be displayed on all this the linked reservations

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kwentra and Oaky Integration

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Managing Add-On Packages in Group Reservations

1. Navigate to the Front Office
2. Choose Group Reservation from the side menu
3. Locate the desired reservation and click on it

1. After opening the Edit Reservation screen, you will now find a new button labeled Rates And Package. Click on it to manage Add-On packages.
2. In the Manage Add-On Packages pop-up, you’ll find an Add-On package field. Begin typing the name of the package you wish to add. This field features an autocomplete dropdown list for convenience.

1. Upon selecting the Add-On package, you’ll see details such as the Package Price and Adult Price displayed.
   • Package Price: This field shows the value of the package’s price, indicated with the relevant currency. It is visible when the selected package’s type is “Per Reservation.”
   • Adult Price: This field displays the value of the package’s price per adult, also with the corresponding currency. It becomes visible when the selected package’s type is “Per Person.”

• The field Discount Percentage allows you to apply a discount to the Add-On package.
• This field is mandatory and should be set to “0.00” by default.
• Ensure your input follows these rules:
• The field cannot be left empty.
• The default value is “0.00.”
• The value cannot exceed 100.00 (percentage limit).
• The value cannot be below 0.

1. The Reservation Nights section is a mandatory multi-select list.
2. The default selection of nights is based on the package’s configuration:

• For example
  • If the package is set to “Apply to all nights,” all nights will be pre-selected.
  • If not, only the first night will be pre-selected.

3. You can manually adjust the selection according to your preferences.

1. Click the Add button after making your selections.
2. The system will validate your input.
3. Once validated, the package data will be added to the reservation for the selected nights.
4. The added package will appear in the Add-On Package Grid, which organizes packages by night in ascending order.

• 1. The Add-On Package Grid displays the added packages with essential details:
  • Add-On Package description
  • Night
  • Package Price
  • Adult Price
  • Child Price
  • Created (user and date of creation)
  • Edit Addon package
  • Delete button (to remove the package

2. Click the Delete button to remove a selected package from the reservation. A confirmation message will appear before deletion.

• Add-On packages are transferred from the group reservation to individual reservations during splitting.
  • Edits to group reservation add-ons only impact new split reservations.

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  A warning message will appear if you try to edit or add packages after splitting: “Editing or adding addon packages will only affect the newly split reservations after the edit; any old reservations will not be affected.”

• The Add-On Packages pop-up will be disabled if all reservations are split.

• Add-On Packages are applicable for group reservations with the status “Expected” and partially split.
• The “Apply to all nights” option in the Add-On package definition sets the default night selection, but you can customize it during the Add-On package process.
• All package prices and totals are displayed in their respective currencies.

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Enhanced “Occupancy by Room Type” Report: Introducing Room Revenue and ADR Columns

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Introducing “Discounts Only” Filter and “Discount Amount” Column in Guest Inhouse Report

• Report: Guest Inhouse

• “With” Option: When you select “With,” the report will filter reservations based on the value of their “discount” field. Only reservations with a discount greater than 0 will be shown. This enables you to specifically focus on reservations that have applied discounts.
• “Without” Option (Default Value): If you choose “Without,” the report will not filter reservations based on the discount value, providing a comprehensive view of all reservations regardless of discounts.

1. Access the Guest Inhouse Report:
   • Login to your [Your Company Name] account.
   • Navigate to the “Reports” section.
   • Select “Front Desk” and then choose “Guest Inhouse.”
2. Apply the “Discounts Only” Filter:
   • Once in the report, locate the “Discounts Only” filter dropdown.
   • Choose either “With” or “Without” based on your desired analysis.
3. View “Discount Amount” Column:
   • Scroll through the report columns to find the rate dropdown controlled section.
   • After the discount percentage column, you will now see the “Discount Amount” column, displaying the precise discount amount for each reservation.

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Introducing the “Room Type” Filter in “Occupancy by Room Type” Report

• Filter Name: Room Type
• Filter Type: Multiselect Autocomplete
• Mandatory: Not Required

1. Select Specific Room Types:
   • When using the “Occupancy by Room Type” report, you now have the option to choose specific room types that you want to analyze. Simply click on the “Room Type” filter, and a convenient multiselect autocomplete dropdown will appear, displaying all available room types.
   • Select one or multiple room types from the dropdown that you wish to include in your report analysis. The report will generate occupancy data solely for the selected room types, providing you with focused insights into each category.
2. Generate Report for All Room Types:
   • If you prefer to view the occupancy data for all room types without any specific filtering, leave the “Room Type” filter empty. In this case, the report will be generated normally, encompassing all room types within your property.

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Mandatory Add On Packages

• In case the package setup was per person, the package should be posted for the number of adults and children within the reservation.
• Packages added with the rate automatically should have “system generated“ with true. Otherwise it should have “system generated“ with false
• Upon editing the night data for a given night, the mandatory addon package for this specific night should be edited based on the new night data
  • If the rate was removed → remove the package
  • If a rate linked to a mandatory package has been added → the new mandatory package is added to the selected night (based on the posting rhythm)
  • If the number of adults and children has been updated → update the package data
• Updating the package data that’s already linked to reservation(s) (being set as mandatory or set as non mandatory) does not affect previously created reservations. It only affects new reservations to be created or existing reservations that has any of its nights edited.
• Updating the posting rhythm of the package does not affect previously created and linked reservation packages. It only affects newly created reservations or reservations that has its night(s) created
• Upon updating and saving the package settings → The applied changes would effect the related inhouse and the expected reservations. Kindly note that the “Apply To” and “Mandatory“ changes will be applied on future reservations only and won’t be applied on previously created reservations.

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New Room Type Filter Added to “Channel Occupancy by Room Type” Report

1. Access the Report: To access the modified report, navigate to the “Channel Occupancy by Room Type” section in our reporting tool.
2. Set the Room Type Filter: Within the report parameter screen, you will now find the “Room Type Filter” option. Click on it to open the dropdown menu and select the room type(s) you wish to include in the report.
3. Generate the Report: Once you have chosen your desired room type(s), click on the “Generate Report” button. The report will now display occupancy data filtered specifically for the selected room type(s).

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FIAS Protocol User Definable Fields

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kwentra & ReviewPro Integration

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kwentra’s compliance with Montenegro’s legal requirements

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Qatar Police Report

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Ability to Create Inventory Transfers or Inventory Usages with Dates in the Future

1. Users can now create a Store Transfer or a Store Usage with dates in the future
2. Users cannot approve any Transfer or Usage with dates in the future (as this would affect future quantities)

• Backoffice → Inventory → Store Transfer
• Backoffice → Inventory → Store Usage

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Updates to Addon Packages - Add a Discount Percentage & Display Details in the Report “Addon Packages Sales\

How it works?

• Front Office → Individual Reservations → Selected Reservation → Rates and Packages
• Reports → FO → Income → Addon Packages Sales

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Adding Room Number to Proforma Projected Revenue

• Source Reservation → ID
• Source Reservation Night → Room Number

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Updates to our Room Rack - Free room upgrades from the room rack

• Moving a reservation from one room type to another using drag and drop from the Room Rack will now ask the user if this move is a free upgrade or not
• 
• Also moving the upgraded room to its original type will issue a warning message confirming that this move will remove the upgrade from the reservation
• 
• Please note that:
  • reservations with manual rate will not be affected by this change
  • revelation with multiple room numbers will not be affected by this change

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Additional Taxes in Purchase Order screen and print out

• We add the fields on the screens
  • Amount: float field, Mandatory, represents the tax amount.
  • Department: dropdown list, display all the payable tax department
  • Please note that all the taxes in the po are considered debit tax
  • 
  • we also added the same fields in the printout of the purchase order
    • We also added totals for each table in the printout
    • and changed the PO total in the printout to only sum the approved items
    • 

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Store Usage Report Grouping

We added the ability to group by the Stock usage report result by item group by selecting Item group in the Group by dropdown list

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Alerts in room rack

1. in case there are pending alerts on the reservation you will notice an alerts icon on the reservation itself. and clicking on it will open the reservation alerts popup
2. 
3. 
4. In the room-rack reservation, popup we added the same icon so you can check and edit current alerts
5. 

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New Report - Room Upgrades

• Track the date and time of the room type change.
• Track which user performed the action to upgrade the room type for free.
• Filter by specific room types
• Monitor the room type movements

How it works?

Reports → FO → Front Desk → Room Upgrades

1. Select the date range you would like to see the room upgrades for.
2. Original Room Type “Optional”: choose to run the report for specific Original Room Type, if left empty the report will return all room types.
3. Upgraded Room Type “Optional”: choose to run the report displaying all reservations nights that were upgraded to the specified Room type.
4. Username “Optional”: choose to run the report to see the actions taken by a specific user.

• Guest Name: returns the name of the main guest for the reservation that has a room upgrade.
• Arrival: returns the arrival date of the reservation.
• Departure: returns the departure date of the reservation.
• Adults: returns the number of adults within the night that has a room upgrade.
• Children: returns the number of children within the night that has a room upgrade.
• Original Room Type: returns the room type that existing on the reservation night before the upgrade.
• Upgraded Room Type: returns the room type that the night has been upgraded to.
• Room number: returns the current room number on the reservation.
• Changed Night: returns the date of the night when the room got upgraded
• Actual Date: returns the actual date of the system where the user made the upgrade
• User: returns the user who took the action on this room number, if its showing admin then this is an automated change performed by the system.

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Updates to housekeeping screen

1. We added the ability to search by room number range using From Room number and To Room Number field
   1. Example: you can now choose to display all rooms from room number 100 to room number 200

2. We also added the ability to filter the rooms with reservation guest flags a. Example: you can now choose to display only the rooms that have VIP or Honeymoon reservations or both

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Updates to our Room Rack

1. Users without the change housekeeping state permission cannot change the room housekeeping state from the room rack
2. Now you can see the out-of-order comment/reason directly from the room rack

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Updates to cancel no show

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Updates to housekeeping page

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Updates to ETA Integration when canceling City ledger payment

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Ability to Create Purchase Orders in Bulk from Purchase Request

1. Select the Purchase Request you would like to use to create your PO.
2. Highlight (check) the items you would like to include in your newly created PO.
3. Click on Create PO from the top right of the screen.
4. A pop up window will be displayed confirming the different POs to be created, one for each vendor.
5. You have the option to edit the quantities required for each item before confirming creating the PO.
6. To print your new PO click on Print from the top right corner of the screen.
7. Select the status of the items you want to present in your PO whether approved, pending or rejected items.
8. Once this order is fulfilled and the items have arrived you can start the

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Updates to “Housekeeping All Rooms” Report

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Online booking specific room selling

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Update to Egyptian Tax Authority (ETA) integration

• In case no profile is linked to the billing window, the guest data will be sent instead
  • Guest profiles are subject to missing data validation, the user will be prompted to complete the missing data before generating the folio.
• In case any other profile type is linked to the billing window instead (channel/company), the linked profile data is sent to ETA
  • Other profile types are NOT subject to missing data validation, the folio will be generated with the incomplete data.
  • Folios sent to ETA with missing profile data are rendered Invalid and can be resent upon completing the data.

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Update to Housekeeping and Maintenance states

• This change will automatically take place upon night turn.

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New Consolidated Guest info report

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Updates to Housekeeping Tasks

1. Assigning new task email: (To assignee )
2. Task completed email: (to all housekeeping supervisors )
3. Deleting a task email: (To assignee )

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Updates to Market segment report

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New Report Vendor Listing Details

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Updates to Our Vendor payment report

1. Leaving the vendor field empty will now run the report on all vendors
2. We added a check box: Show only payments, when checked, the system will hide the receiving orders and show payments only
3. We added a drop-down list “Payment Type “ to enable filtering report data by payment type (Cash, Cheque, or both)
4. In the report itself, we added a column to display Vendor Name

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Updates to “Supplier Receiving” report

• The ability to filter the report by certain vendor(s) using the new “Vendors” report parameter.
• The report will now display the data grouped by vendors.
• A simpler version of the report is now accessible through the “Detail level” menu.
  • This version will omit the receiving order details from the report but will still display the total amounts.

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Ability to generate a Confirmation Template without rate information

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Updates to Rooming list import and Export

1. Export now will have a column with the reservation Id
2. Now the user has the ability to import part of the rooming list using the IDs of the reservations
3. Entered ID must be valid and belongs to the group reservation

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Adding the ability to close PO

• We created a feature “Close“ on the Purchase order level The button allows the user to close the Purchase order and apply no further actions to it
  • This option is available on Purchase orders that have no receiving order(s) or Purchase orders that are partially received
• We created the field “Comment“ to be found on the item level to be used in case of closing a Purchase order that’s partially received
  • In case the user is closing a Purchase order with 1 or more item that has a quantity different than the received quantity, the User cannot close the Purchase order without providing a comment on an item that’s not fully received
• Closed Purchase orders will have the status “received“ and closing a Purchase order will not affect the quantities in any way.
• We created a new field for closed Purchase orders “Original Qty“
  • The field should represent the original quantity of the Purchase order as it was created.
• The Purchase Request linked to the closed Purchase order should read its “ordered quantity“ from the Purchase order → “Received Qty” field. This is in order to reflect the correct information on the Purchase request level and to enable the user to create a new Purchase order with the remaining qty in the request. Example:
  • Purchase request created with qty 100
  • Purchase order created with the 100 qty
  • Receiving order created with 70 qty and Purchase request ordered qty is 100 and Purchase request received qty is 70
  • The purchase order is closed and the Purchase request ordered qty is 100 and the purchase request received qty is 70
  • The user has the ability to create a new Purchase order with the remaining qty (30)

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AR Aging Report - Exclude Unposted JVs

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Store Transfers and Store Usages to allow requesting more than the available quantity

1. We Removed the validation that prevents saving the usage/transfer if the requested quantity more than the available quantity. so now the requested quantity more than the available quantity can be saved
2. We Change the approved quantity to the minimum value between the requested quantity and the available quantity. so for example:
   1. if Item Cola has an available quantity of 500 and the requested quantity of 2000 the approved quantity will be 500 by default
   2. if Item Cola has an available quantity of 500 and the requested quantity of 200 the approved quantity will be 200 by default
3. We blocked approving the transfer/usage so users cannot approve more than the available quantity
4. We added the approved quantities and values to the approved transfer and usage printouts
5. Some changes were added to transfer and usage printouts to enhance it

• Backoffice → Inventory → Store Transfer
• Backoffice → Inventory → Store Usage

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Updates to our Item Units Displayed

• Back Office → Purchasing → Purchase Order
• Back Office → Purchasing → Purchase Request
• Back Office → Purchasing → Receiving Order
• Back Office → Purchasing → Return request
• Back Office → Inventory → Store Transfer
• Back Office → Inventory → Store Usage

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Manager Report to Consider Future Reservation Charges for Future Dates

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Occupancy Statics Report

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A new column in receiving lists to show the status of its Journal vouchers

• Manual Receiving
• Inventory Receiving
• Vendor Payments

• Back Office > Purchasing > Receiving Orders
• Back Office > Accounts Payple > Manual Receiving
• Back Office > Accounts Payable > Vendor Payments

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Ability to Transfer Remaining Account Receivable Deposit to Different Department

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AR Invoices Report - Include Column for Base Currency Amount

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Marking rooms as “Out of service” for a certain period and assigning them to reservations.

• Start Date Indicates the date the “Out of Service” state should start on
• End Date indicates the last date the “Out of Service” state should be active on.
• Comment

• From the Room Rack
• From the Individual Reservations Screen

• Individual Reservation → Add Mode
• Individual Reservation → Edit Mode
• Room Rack → Quick Add
• Room Rack → Add Reservation
• Room Rack → Edit Reservation

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Updates to Profiles list and Guest profiles

• A new Icon is added to the Guest profiles list to show guest history
• Also, a Guest history button was added to the guest profile to show the guest history

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Updates to Reservation folios, proforma and information invoices

• default template
• detailed template
• ksa legal template

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Updates to journal vouchers involving credit card departments

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Update for Kwentra Compliance Companion App

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Update to billing instructions routing display

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Update to “Close Cashier” permissions

• Income Auditor
• Night Auditor

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Update to “Guest info” report

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Update to the “Rate Change” report

• Action Date

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Updates to “Account Transfer” feature.

• Front Office > Reservations > Individual reservations > Billing > Selected Postings > Tools > Account Transfer
• Front Office > Income > Paymasters > Billing > Selected Postings > Tools > Account Transfer

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Refunding a “Pay to Room” POS invoice

• Egyptian Tax Authority Integration

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11 of june - Updates to our online booking with paymnet in Egypt